Best Business Email Service Providers For Small to Large Companies

June 12, 2024
|
13 Minutes
Modified on:
June 12, 2024
|
Written by:
Swati Bucha
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Most adults check their emails as soon as they get up. Email remains the primary means of communication for all businesses. It is an effective and professional way of connecting with clients and creating brand awareness. Professional and customized email accounts lead to increased credibility for your business. 

However, several providers are available to capitalize on the growing email market. Each platform caters to a specific business segment, from small businesses to mid-sized and large corporations. Do you want to find the best business email service provider for your business? Let’s get started!

What are Business Email Service Providers?

Business email service providers offer servers on a subscription basis that enable businesses to receive and send emails. They provide customized business domain email addresses to keep all their communication channels consistent, control the email account by adding and removing email aliases, and manage multiple accounts from the same platform.

Based on their size, revenue, and output, businesses can be categorized as small, mid-sized, or large. Most email hosting platforms provide plans targeting each of these segments and tailored solutions to address category-specific problems. Therefore, choosing a business email service is important. 

Best Business Email Service For Small Businesses 

Small businesses are defined as those with less than $50 million in revenue and a small employee size between 10 and 49. Let’s discuss some of the good email service providers for small businesses:

1. Titan

Titan is one of small businesses’ most popular email service providers due to its easy integration, affordable plans, and powerful features. It offers 100% uptime, one-click email import, and advanced filters. Titan is affordable for small businesses looking for convenient and reliable email solutions. It even allows team collaboration, calendar management, and multi-account support with enterprise-level security. 

Price

  • Available on request from a Titan Partner
  • Titan Business Pro: $2 per user per month
  • Titan Business Premium: $2.45 per user per month

Key Features

  • Email scheduling and recalling
  • Read receipts
  • Email templates
  • Advanced email filtration rules
  • Signature builder
  • Easy-to-use integration

Pros

  • Advanced email security
  • End-to-end encryption
  • Easily integrates with all devices
  • Multiple accounts can be operated at the same time
  • Offers effective custom domain names

Cons

  • Fewer tools for productivity than suites
  • Doesn't offer email marketing services
  • Does not directly sell services; plans must be purchased from its partners

2. Constant Contact

Constant Contact is a versatile email platform for small businesses, mostly known for its email marketing services. This platform allows you to create and send email campaigns for your business. Furthermore, it helps email automation through email templates, autoresponders, and AI writing assistance. Constant Contact also offers data analytics services through engagement reporting, subject line A/B testing, surveys, and more.

Price

  • Lite plan: $12/month (includes a free trial period)

Key Features

  • Customizable templates
  • Drag & drop editor
  • Content and contact personalization
  • Email automation and brand kit
  • Social media integration
  • Campaign builder

Pros

  • Offers customer support
  • User-friendly interface
  • Fully customizable templates
  • Easy content optimization tools
  • Discounts for non-profit organizations

Cons

  • Expensive for small and mid-sized businesses
  • Low storage for basic plans
  • Some features are region-specific 

3. Tutanota

Tutanota, or Tuta, is a secure email service provider that uses end-to-end encryption to manage and secure business emails and calendars. It provides secure custom email addresses and two-factor authentication with free or paid plans. Tutanota prioritizes data security and privacy by not storing any decryption key or user information in its server. It is ideal for small teams, freelancers, and solopreneurs.

Price

  • Free basic plan
  • Business plan: €6/per month/per user, billed yearly

Key Features

  • 50GB - 5000GB storage, depending on the chosen plan
  • Automatic end-to-end encryption
  • Encrypted calendar
  • Spam protection
  • Custom domain support with premium plans
  • Open-source platform

Pros

  • Offline email access
  • Encrypted search, calendar, address book, and emails
  • Affordable paid plans
  • GDRP-regulated servers

Cons

  • Basic user interface without many personalization options
  • No IMAP/Caldav
  • Limited app integrations
  • No robust email marketing tools

Best Email Service Provider For Mid-sized Businesses

Mid-sized businesses typically have 50 to 249 employees; their revenue is more than $50 million but less than $1 billion. The revenue size also depends on the company type and industry standards. We have the top recommendations if you are looking for suitable email solutions for your mid-sized business. 

1. Neo

Neo is one of the best email hosting platforms for small and mid-sized businesses. It is famous for its user-friendly interface and secure and reliable business email services. Neo offers powerful features like read receipts, email marketing, calendar syncing, and appointment scheduling, making it perfect for executing your marketing strategies while collaborating with your team. Neo allows you to migrate your existing fully branded business email address or register a new domain name. 

Price

  • Business Starter Plan: $1.99/mailbox/month, billed yearly
  • Business Standard Plan: $3.99/mailbox/month, billed yearly
  • Max Plan: $7.99/mailbox/month, billed yearly

Key Features

  • Custom email address and email campaigning tools
  • Neo Bookings (Appointment Scheduler)
  • Advanced anti-spam and two-factor authentication
  • Priority inbox, email templates, HTML in composer, Turbo search 
  • Email aliases, multiple Neo account support, add Gmail account, catch-all account
  • Mail sending limits from 200/hour and 500/day to 300/hour and 1000/day
  • Complimentary one-page website

Pros

  • User-friendly interface
  • Pre-designed email templates
  • Perfect for email marketing
  • Effective email management features
  • Storage up to 100GB

Cons

  • New platform
  • The limited trial period can be availed after the complete setup
  • No offline email support

2. HubSpot

Hubspot is one of the most popular platforms for marketing and sales automation. It offers holistic sales solutions and tools for social media management, email marketing, and more. Due to its customizable email templates, automation features, and CRM capabilities, it is one of the most used email service providers among marketers and mid-sized businesses. 

Furthermore, it provides lots of free tools with your plan, including an email signature generator and brand kit creator.

Price

  • Free version available for individuals but with limited features
  • Professional plan – $890 per month
  • Enterprise plan – $3600 per month

Key Features

  • CRM integration and email tracking
  • Comprehensive marketing solutions
  • Email automation workflow
  • Meeting scheduling and live chat
  • A/B testing and reporting and analytics

Pros

  • User-friendly email editor
  • Efficient Sales automation
  • CRM and Gmail, Outlook, and Office 365 integration
  • Detailed analytics
  • Email templates

Cons

  • Limited customization options
  • Despite its powerful features, it could be expensive for mid-sized companies looking for simple email solutions.
  • Complex to use

3. Turbify

Turbify, previously known as Yahoo Small Business, offers personalized email accounts for small and mid-sized companies. It helps set up emails with your domains and has mobile-friendly features. It also offers 1 TB space, marketing solutions, and the ability to create 30 email aliases for all your departments. 

Price

  • Starts at $3.19/user/month

Key Features

  • Customized email address
  • Free domain name
  • 1TB storage
  • Mobile friendly
  • Secure mailbox
  • Spam blocking
  • In-built marketing tools

Pros

  • Secure email servers
  • Mobile-friendliness
  • Web hosting solutions
  • Competitive Pricing

Cons

  • Poor customer service
  • No free trial
  • Fewer integrations

Best Business Email Service Provider For Large Businesses

Large businesses target a greater customer segment than small and mid-sized companies. They also capture a larger market share and generate more revenue. Their employee number could range from 250 personnel to more. Moreover, these businesses have a global outreach and require robust email solutions. Let’s discuss a few email providers for large businesses.

1. Google Workspace

Gmail is one of the most popular email providers for businesses. It is part of the Google Workspace plan, which provides additional services besides email support. With any of the plans, you can utilize Google Docs, Sheets, Meet, high-tier security with antispam features, and a minimum of 30 GB storage space. Moreover, Google’s AI, Gemini, is available as an add-on option. Google’s powerful tools make it an obvious choice for large organizations with diverse requirements.

Price

  • Basic Starter: $7.20/user/month
  • Business Plan: $14.40/user/month
  • Business Plus: $21.60/user/month
  • Enterprise Plan: Customizable as per your needs

Key Features

  • Advanced search and offline access for Google Doc
  • Spam filters and email filter rules
  • Labels for email organization
  • Email scheduling and undo send 
  • Seamlessly integrates with other Google services

Pros

  • Easy-to-use interface
  • Integrates with other Google services
  • Text suggestion for email creation
  • Advanced features like search, labels, 99% spam filters, etc.
  • Two-factor authentication

Cons

  • 14-day free trial only on paid plans
  • Privacy and security concerns, such as hacking, cyber-attacks, and data collection

2. Microsoft Outlook

Microsoft Outlook is an efficient email and personal information management platform for large businesses with greater demands. It offers comprehensive email capabilities and easily integrates with other Microsoft Office services like calendars, teams, and more. It offers flexibility and scalability with its high storage, advanced security features, Power BI, and intranet connection availability. While Outlook can be purchased individually, it is most efficient when bought as part of a Microsoft 365 Enterprise plan. 

Price

  • Microsoft 365 Basic: $6.00 per user/month
  • Microsoft 365 Business Standard: $12.50 per user/month
  • Microsoft 365 Business Premium: $22.00 per user/month

Key Features

  • Advanced email organization tools
  • Customizable email rules and scheduling 
  • Calendar, labels & spam filters for email organization
  • Task automation capabilities
  • Integrates with other Microsoft apps

Pros

  • Email organization
  • Easily access with Microsoft Teams
  • Advanced tools like Powe BI, Power Automate, Microsoft Sway, and more.
  • Two-factor authentication

Cons

  • Periodic synchronization problems
  • Expensive compared to other competitors

3. Zoho Mail

Zoho Mail is a secure business email service provider. Its enterprise plan offers advanced security with S/MIME protocol, 1 GB email attachment support, and robust archiving solutions. You can also integrate it with other Zoho apps like calendars and bookmarks, making it a unified inbox management option for your business. It also allows you to set your company parameters for email security for optimized data flow. 

Price

  • Forever free plan
  • Mail lite: $1/user/month for 10 GB storage, billed yearly
  • Mail Premium: $3/user/month, billed yearly
  • Workplace: $4/user/month, billed yearly

Key Features

  • Email security and recovery features
  • Controlled email flow with customizable policies
  • Secure Pass email
  • Offline access and collaboration tools
  • White labeling services

Pros

  • No ads
  • Collaboration tools
  • Developer space
  • Offline access
  • Customizable domain
  • Privacy-oriented email platform

Cons

  • Outdated user interface compared to competitors
  • Complex setup

Comparative Table, Our Ratings and Review

Here's a comparative table for the business email service providers, along with ratings and our likes and dislikes.

Service Provider Ratings What We Liked What We Did Not Like
Titan 4/5 Affordable. Multi-account support. Easy email management No email marketing services. Plans must be purchased from partners at varying costs.
Constant Contact
4.4/5 User-friendly interface, Customizable templates, Frequent discounts Low storage compared to other options. Some features are available for certain regions only
Tutanota 4/5 Affordable, Enhanced security, GDPR-compliant server Limited productivity tools, Basic features for simple email usage only
Neo 4.5/5 User-friendly interface, Read receipts, A suite of email marketing tools
Free trial locked only after complete setup
HubSpot 4.6/5 CRM integration, Email Automation Expensive compared to other options, Complex tools
Turbify 3.8/5 Custom domain, 1 TB storage, all hosting solutions available in one place Poor customer service, Does not have robust features
Google Workspace 4.6/5 Easy integration with other Google apps, Global support, Easy-to-use interface Security concerns
Microsoft Outlook 4.2/5 Email organization, Easy access to Microsoft Teams Not cost-efficient
Zoho Mail 4.1/5 Collaboration tools, Customizable email security, Offline access Complex setup

Note: We've evaluated these providers based on their features, ease of use, customer support, ratings, and reviews. We aim to help you optimize your business communications. 

The Final Words

Email remains a crucial tool for business communication and growth. Therefore, choosing the right email services provider for your business needs is essential for your productivity and success. Evaluate the various options and compare them with your needs, scalability, and budget. So, pick the best option from this list and improve your email communication now!

Frequently Asked Questions

1. What is an email service provider (ESP)?

An ESP is a platform that enables businesses to send and receive emails and provides email hosting and management services.

2. What are the factors to consider while choosing the right email service provider?

To choose the right email service provider, you should consider the following factors:

  • Storage capacity
  • Integrations
  • Security features
  • Pricing
  • Your business size

3. Can the same email provider work for small and mid-sized companies?

Yes, business email services like Neo and Turbify suit small and mid-sized businesses. Before choosing a provider, evaluate your needs and then make your choice.

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