5 Best Free Business Email Accounts | Rated & Reviewed

June 19, 2024
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14 Minutes
Modified on:
June 19, 2024
|
Written by:
Swati Bucha
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Email remains the primary means of communication for companies of all sizes. Establishing trust with clients, partners, and customers is facilitated by having a professional email account, which also adds credibility to your business. You can set yourself apart from personal or generic email addresses by using a professional email address (yourname@yourcompany.com). 

The importance of business email accounts is the custom email domain, which resembles your brand name. So, if your brand name is Glimpse Digital, then you can set your custom email domain like @glimpsedigital.com. You can set up email addresses, alias emails, and catch-all accounts using a business email account. It gives your email a professional feel and looks reliable since it comes from a trusted source. 

Although professional email accounts have numerous benefits, many small businesses, startups, and freelancers may find these accounts expensive. Thus, we present some of the best free business email accounts for your business needs. 

However, before beginning, we would like to clarify that business email accounts do not come for free. Since they offer many more functionalities and features than free email accounts, a subscription fee is associated. There are some exceptions, but we have made the list of best business email account providers that offer limited free trials where you can utilize the platform for free and evaluate whether it is perfect for your needs. 

5 Best Free Business Emails - My Review

Provider Our Ratings Free Plan? My Reviews Top Features
Neo 4.8 No free plans, a 14-day free trial; the basic plan starts at $1.99 Neo makes it simple to set up a business email without a personal domain by providing a free.co.site domain. Custom Email Address, Customizable Domain & One Page Site, Read Receipts, Email Templates, Follow-up Reminders, Priority Inbox, Anti-spam Security, and Two-Factor Authentication
Google Workspace Gmail 4.7 No free plan, a 14-day free trial; the basic plan starts at $7.20 Users of Gmail can easily create personal emails, but creating custom emails can be challenging. Spam filtering as well as malware detection, Advanced phishing protection, and Confidential mode, Integrations with other Google apps
ProtonMail (Proton for Businesses) 4.5 No free plan; the free trial of ProtonMail Plus is only available through a referral link; the basic plan for businesses starts at $6.99 Protonmail excels in privacy and security of your business email. And the best part is that users can access their mail through any device, i.e., from a computer or mobile phone. Intuitive web app, Inbox customization, Email organization with filters, labels, and folders, Create multiple alias email addresses, and Advanced inbox search
Zoho Mail 4.4 Yes, a forever free plan is available for 5 users. However, it comes with limited functionalities. It is an excellent option for freelancers, startups, and small businesses who want to increase their productivity. It doesn't have a hefty price tag and is similar to a mini office suit. Sync across devices, Domain names, Calendar scheduling, Mobile-friendly webmail, and World-class security
Namecheap 4.3 No free plan; a 2-month free trial is available; the basic plan starts at $14.88 Although it requires more steps to register a domain, it offers complete web and email hosting. Premium email delivery, Inbuilt docs, sheets, and presentation, Full mobile-sync support, and Advanced security features

Who Needs a Free Business Email Account?

Using the best free business email is an excellent option for entrepreneurs and small to medium-sized enterprises.

In addition to providing you with a dedicated inbox for business communication, free email business accounts are available with security features like spam filtering and email blocking. Many providers, like Neo, also include mobile apps, which facilitate easier access to your inbox while on the go.

With a professional business email, you can keep customers in the loop, build trust, develop strong relationships, attract more visitors, generate more leads, and provide a consistent form of communication.

How to Choose the Best Free Business Email Accounts?

Emails from non-business accounts can easily be misplaced or end up in your spam folder, where your recipients will probably never find them. A good business email provider provides a seamless email experience that reduces stress and makes sending and receiving emails easier and more effective.

The following features should be considered when selecting the best business email account or hosting provider: 

  • Usability: You want an email service provider with a seamless, easy-to-use interface. Look for a dependable, efficient, and user-friendly email platform.
  • Security: Security is undoubtedly essential in business communication. SPF (Sender Policy Framework) and DMARC (Domain-based Message Authentication, Reporting, and Conformance) are two security protocols that a reputable email service provider adheres to and offers cutting-edge security features to safeguard sensitive data.
  • Reliability: A reputable email provider needs to have an average uptime of 99.9%. When choosing your email service, look into its delivery rates to ensure that the emails you send through this provider do not end up in the spam folder.
  • Email Management Tools: As a business, you will receive tons of emails, and your inbox will be cluttered. To make it more streamlined, find a platform that offers email management tools, like priority inbox, turbo search, labeling, and other tools that facilitate email organization. 
  • Productivity Tools: Having different apps for different purposes can lead to energy, resources, money, and time wastage. That’s why look for a business email platform that allows you to get a unified view of your emails, calendars, and contacts. It would be even better if the platform allowed you to schedule meetings as well. 
  • AI-Powered Tools: The world demands AI, which can simplify and automate many mundane tasks. Look for a platform that offers AI tools to streamline email scheduling and Gen AI tools to draft email messages or campaign content on your behalf.  

5 Best Free Business Email Accounts Provider

Selecting the best free business email provider can be difficult due to the large number of options available. Here is a list of the top 5 free business emails along with their features, benefits, and drawbacks to help you make a decision.

1. Neo

Neo is a business email platform that provides professional email addresses to small businesses and entrepreneurs. It offers email services using a free domain name and a one-page website to users without a personal domain, helping them build their brand identity and credibility.

Neo offers its clients a simple and quick setup process along with effective tools to enhance their branding. Besides, if you do not have a custom domain, you can register your custom domain name and set up a business email account within 2 minutes

It offers a robust set of email management and marketing tools, such as campaign management, bulk sending, appointment scheduling, read receipts (for analytics), email templates, scheduled sending, Gen AI-powered Smart Write, follow-up reminders, email rules, and many more. These features boost productivity and free up Neo's users to concentrate on their primary goals. 

Features I liked:

  • Personalized email address with a free domain
  • Read Receipts alert users when their delivered email has been opened.
  • Email templates that can be used to store and reuse frequently sent emails
  • Users can write an email and schedule it to be sent at the best time with Send Later.
  • Reminders can be set to push the user to follow up in case of no response.
  • Organize your inbox according to priority so that you can check the less important emails later.
  • The free one-page website with social media integrations, contact forms, and domain matching
  • Appointment booking, Designer, Campaign Mode, and Smart Write are included in the Neo Business Max plan.

Pros:

  • You can only receive notifications when emails are read on major email platforms.
  • It is possible to access multiple accounts at once.
  • A 14-day free trial is available. 
  • You can create email addresses for employees, email aliases, and a catch-all account.
  • Functions on all desktop and mobile platforms.
  • Features created specifically to support the success of small businesses.

Cons:

  • Email cannot be accessed offline.

2. Google Workspace Gmail 

Gmail is Google's most widely used free email service, with more than 1.8 billion users globally. Along with other Google apps like Docs, Sheets, Calendar, Meet, and Drive, Gmail is part of the Google Workspace. It makes emailing smarter and more efficient and integrates effectively with the Google ecosystem.

Anyone can create a Gmail account for personal use. However, you'll have to pay for the Google Workspace subscription if you require a custom email domain.

Features I liked:

  • You can use Google Meet and Chat to establish connections with other users due to the software.
  • This business email address is compatible with Neo, Apple Mail, Mozilla Thunderbird, Microsoft Outlook, and other programs.
  • It gives you gentle reminders to reply to messages and follow up.
  • Gmail automatically blocks phishing emails.
  • Without opening emails, you can see attachments, snooze messages, and open attachments.

Pros:

  • Its spam protection feature is excellent.
  • A 14-day free trial is available.
  • Using the same interface, you can manage multiple accounts, such as Yahoo, Outlook, or any other POP email provider.
  • It offers round-the-clock assistance.
  • Gmail has become more interactive with Dynamic Mail.

Cons:

  • Organizing labels and folders can be confusing.

3. ProtonMail

ProtonMail is a Swiss-based business email provider that prioritizes privacy. It protects your email connection by providing sophisticated end-to-end and zero-access encryption. ProtonMail is generally free to use, but if you'd like additional features, you can upgrade to a paid version. 

Also, there are no free trial business email plans, so we suggest you go for ProtonMail Individual’s Proton Mail Plus plan. The 30-day free trial is only available if you have signed up for the ProtonMail plan using a referral link. You can get the referral link from someone who is participating in the referral program.  

Features that I liked:

  • This free business email provider is covered by Swiss privacy laws.
  • You can access the app via your web browser and through the iOS and Android apps.
  • It fully supports PGP (Pretty Good Privacy).
  • ProtonMail's admin console makes it simple for you to oversee the business you run.
  • Establishing a secure business email account doesn't require any personal information.

Pros:

  • It has top-notch security and privacy features, such as end-to-end encryption.
  • A user-friendly interface with customizable options and an intuitive design.
  • Strong dedication to openness and privacy.
  • Accessible through mobile and web browsers.
  • There is a free plan with ample storage limits for individuals only. 

Cons:

  • Compared to mainstream providers, there is less integration with third-party services.
  • Advanced features like extra storage and custom domains require paid plans.

4. Zoho Mail

A dependable and safe business email service, Zoho Mail is designed to meet the communication requirements of your business. In addition to email, it also provides domain registration. It's a good option for small businesses due to its powerful features and a clean, minimalist interface that is free of advertisements. 

With its numerous customization options, innovative collaboration tools, and strong security features, it's an excellent option for companies looking for a scalable email solution.

Features I liked:

  • To manage your sales, you can integrate Zoho CRM (Customer Relation Management).
  • It adheres to the e-Discovery protocol, which facilitates speedy email discovery.
  • In contrast to other email hosting companies, Zoho provides security against fake emails.
  • You can share files, add comments, organize tasks, and do a lot more with it.
  • You can read business emails on a mobile device with Zoho.

Pros:

  • Email hosting that can be customized and supports several domains.
  • Smooth interaction with other productivity apps.
  • It offers strong security protocols, such as two-factor authentication and encryption.
  • Extensive tools for team and organizational collaboration.
  • It offers a forever-free plan for users; however, it comes with limited functionalities. 
  • Plans with reasonable prices for companies of all sizes.

Cons:

  • Restricted third-party integrations in contrast to more comprehensive services like Neo and Gmail.

5. Private Email by Namecheap

Namecheap offers a private email hosting plan and domain registration in an affordable business email package. It lets you sync your emails across devices and has an easy-to-use interface. Namecheap also offers a robust uptime guarantee, spam protection, and safe and dependable service.

Features I liked:

  • Take advantage of free anti-spam protection and ultra-secure email hosting to protect each and every message.
  • Improved privacy and security for your account.
  • Create aliases using your business email address to appear even more credible.
  • 2FA via TOTP (Time-based One-Time Password) is supported by Private Email.
  • Add social media connections, custom logos, handwritten text, and HTML signatures to strengthen your brand.

Pros:

  • It has an interface that is easy to use.
  • It comes with robust security components.
  • It offers a 2-month free trial on all the business plans. 
  • It also provides support for mobile apps.

Cons:

  • Storage capacity is limited.

Wrapping up, 

Choosing the best free business email account is essential to maintain efficiency, professionalism, and security in communications. Having a professional email address improves your company's overall impression and builds credibility and trust with partners and clients. 

Additionally, you can greatly improve productivity and streamline your workflow by selecting an email service that offers strong security features, plenty of storage, and easy integration with other tools. 

Neo is known to be the best business email account platform. It provides an innovative approach to creating a cost-effective business email account that is associated with a domain name exclusively for emails. It is safe, easy to use, and prioritizes data security. Improve your communication strategies without compromising quality or going over budget by utilizing the best free business email accounts.

Frequently Asked Questions

1. How to create a free business email account?

Several email providers, including GoDaddy, Gmail, Neo, Namecheap, and Zoho Mail, allow users to create new business email accounts. The basic process for opening a new business email account is as follows.

  1. Select a provider for email hosting.
  2. Get a domain name registered.
  3. Register for a free official email account and confirm who owns the domain.
  4. Set up email settings and create your free business email addresses.
  5. Set up your DNS.
  6. Configure mobile devices and email clients.
  7. Let your team and clients know about your new corporate email account and test it.
  8. Make a professional, official email signature and back up your old emails.

2. How can I create a free domain-based business email account?

Yes, services like Neo offer a comprehensive solution that makes it simple and quick to set up a business email account and obtain a domain name. You will save time and effort throughout the entire process, which is streamlined and simplified, from choosing your domain name to setting up your email accounts. 

However, note that free services are available for a limited time period, after which you will need to switch to a paid plan to utilize the platform fully. 

3. How do business and personal emails differ from each other?

The professional image and credibility of a company are enhanced when a business email address is linked to its domain. Personal email isn't linked to a particular business domain and is frequently hosted on a free service like Gmail or Yahoo.

4. How Did Reviews These Free Business Email Services

When evaluating email service providers, there's no substitute for personal experience. Our rankings and insights are not derived from online reviews or second-hand information but from meticulous, hands-on testing by our team of experts.

My Process

I assembled a diverse team of specialists from various fields, including IT infrastructure, cybersecurity, business operations, and corporate communications. Each team member brings a wealth of professional expertise and a unique perspective on what makes the best free business email invaluable to a business.

Personal Trials

Our team put each email provider through rigorous daily use. This wasn't a quick look-over; we integrated each service into our daily operations to genuinely understand the user experience, from initial setup to advanced features. Our review reflects these services' direct, cumulative impact on our workflow and productivity.

Criteria for Evaluation

Our evaluation process is holistic and rigorous. I looked at each provider regarding ease of use, reliability, feature set, scalability, customer service, and security measures. We also considered more nuanced factors such as user interface design, integration with other tools, and the overall impact on our team's efficiency and morale.

Expert Reviews

Each team member submitted detailed reports on their experiences, which I collated into a comprehensive review. We discussed and debated each point, ensuring that our final ratings were based on individual experiences and a shared consensus on each service's merits and drawbacks.

By adopting this meticulous approach, we ensure that our reviews are thorough, unbiased, and reflective of the real-world capabilities of each email service, particularly when determining the best free business email options available.

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