Create Personalised Email Address (Custom Email Address) : Top 11 Ways

July 5, 2024
|
12 Minutes
Modified on:
July 5, 2024
|
Written by:
Swati Bucha
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Personalised Email Providers Rated based on Ease of Custom Email Creation

No. Provider Price Our Ratings
1 Neo $1.99/Month/User 4.7/5
2 Front $19/user/month 4.5/5
3 Xfinity Email Bundled with internet 2.5/5
4 Google Workspace $6/user/month 4.6/5
5 ProtonMail $5/user/month 4.3/5
6 Zoho Mail Free up to 5 users 4.3/5
7 Outlook for Business $5/user/month 4.6/5
8 Yahoo BizMail $3.19/Month/User 3.6/5
9 FastMail $5/user/month 3.8/5
10 Amazon WorkMail $4/user/month 3.5/5
11 Mail.com Free; Premium available 4/5

Introduction

You never get a second chance to make a first impression – this especially rings true in the digital world and its unending distractions. In professional communication, where every email sent acts as a handshake, introducing your brand to the recipient, a custom email address is not just an accessory but essential to your brand’s identity and presentation.

In this article, we delve into the world of custom email addresses. We'll explore what exactly a custom email address is, why it is a critical tool for your business, and how it can transform your professional communications. By the end of this guide, you will understand the advantages of having a personalized email solution and learn the steps to create and implement your custom email address, effectively enhancing your business communication and elevating your brand.

What is a Personalised Email Address (Custom Email Address)? 

How often have you tried to create an email address only to find that your preferred name is already taken? With a custom domain, you circumvent this issue, as you have exclusive rights to that domain and can create any email alias you need.

At its core, a custom email address is a unique email identity that is specifically tailored to your business or personal brand. Unlike generic email addresses often provided by free email services like Gmail or Yahoo, a custom email address typically features your domain name. This means you have an email that reads something like jane@yourcompany.com instead of yourcompany@gmail.com.

A custom email address looks more professional and promotes your brand every time you send out an email. Moreover, a custom email address offers complete control over what goes before and after the '@' symbol, providing a level of customization that generic email services can't match. This flexibility is not just about aesthetics; it's about creating an email identity that aligns perfectly with your brand. 

How Can a Personalised Email Address Benefit Your Business? 

Adopting a custom email address is a small but significant step towards fostering a more professional and credible image in the market. Here are several ways in which adopting a custom email address can bring tangible benefits to your business.

Brand recognition

  • A custom email address is an extension of your brand. When your email address matches your business name and domain, it reinforces your brand identity with every email you send.
  • In email marketing campaigns, sending emails from a domain that mirrors your brand boosts legitimacy and recognition. This can lead to higher open and response rates, as recipients are more likely to engage with emails that appear professional and credible.

More credibility

  • Customers generally view businesses with custom email addresses as more established and trustworthy compared to those using generic email addresses.
  • Regardless of your business size, a custom email address conveys a sense of professionalism and seriousness about your business operations.

Security and reduced impersonation risk

  • Custom email addresses are unique to your domain, making it significantly harder for scammers to fake your business email and deceive your customers.
  • Owning your domain gives you exclusive rights to create email addresses under it, adding an extra layer of security to your business communication.

Consistency and business continuity

  • With a custom email address, you can maintain consistent communication channels even if you switch hosting providers or make other changes to your digital presence.
  • The consistency and permanence of a custom email address contribute to a perception of reliability and stability in your business.

Flexibility in email management

  • You can create multiple email addresses under one domain to cater to different functions or departments within your business, like sales@yourcompany.com or support@yourcompany.com.
  • Custom email addresses are typically more straightforward and memorable, making it easier for clients and partners to remember and contact you.

Create Personalised Email Address (Custom Email Address) : Top 11 Ways

1. Neo

Features we liked: Free and customizable domain, read receipts, email templates, follow-up reminders, priority inbox, advanced anti-spam, one-page website template, mail-integrated forms, WhatsApp and social integration.
Price: Starting from $1.99/Month/User.
Free Trial: 30 days.
Strengths: Simple interface, strong email management, suitable without domain.
Weaknesses: Relatively new, no offline mode.
Our Ratings: 4.7/5
How to Create a Personalised Email Address (Custom Email) Using Neo
  1. Sign Up for Neo:
    • Visit the Neo website and click on "Get Started".
    • Choose a plan that suits your needs.
  2. Choose a Domain:
    • If you have a domain, enter it. Otherwise, you can get a free domain with Neo.
  3. Create Your Email Address:
  4. Configure DNS Records:
    • Follow Neo’s instructions to configure your DNS settings if you have an existing domain.
  5. Access Your Email:
    • Once setup is complete, you can access your email via the Neo dashboard.

2. Front

Features we liked: Collaborative email inbox, integrated apps and plugins, shared drafts, automated rules, assigning and tracking tasks.
Price: Starting from $19/user/month.
Free Trial: 7 Days.
Strengths: High efficiency, integration capabilities, transparency.
Weaknesses: Higher price, learning curve.
Our Ratings: 4.5/5
How to Create a Personalised Email Address (Custom Email) Using Front
  1. Sign Up for Front:
    • Go to the Front website and start a free trial.
  2. Set Up Your Company:
    • Enter your company details and follow the setup wizard.
  3. Add a Custom Domain:
    • In the Front dashboard, go to Settings > Company Settings > Domains.
    • Enter your domain and follow the instructions to verify it.
  4. Create Your Email Address:
    • Add team members and assign them email addresses within your custom domain.
  5. Configure DNS Settings:
    • Update your DNS records as per Front’s instructions.

3. Xfinity Email (Comcast)

Features we liked: 10 GB email storage, 25 MB attachment limit, Voice2Go app integration, real-time email search, spam filtering, integration with Xfinity services.
Price: Bundled with Xfinity internet.
Free Trial: Not applicable.
Strengths: Reliable service, clean interface, built-in spam filtering.
Weaknesses: Limited to Comcast subscribers, lower storage than others.
Our Ratings: 2.5/5
How to Create a Personalised Email Address (Custom Email) Using Xifinity
  1. Sign Up for Xfinity:
    • Visit the Xfinity website and subscribe to an internet plan if you don’t have one.
  2. Access Email Settings:
    • Log in to your Xfinity account and go to “Email & Voicemail”.
  3. Set Up Custom Email:
    • Under “Settings”, choose “Email Settings”.
    • Add a custom email address using your own domain.
  4. Configure DNS Records:
    • Update your domain’s DNS records to point to Xfinity’s mail servers.

4. Google Workspace

Features we liked: Integration with Google Apps, advanced search in Gmail, data loss prevention, shared drives, collaborative authoring.
Price: Starting at $6 per user/month.
Free Trial: 14 days.
Strengths: Seamless Google integration, robust security features.
Weaknesses: Overwhelming interface, extra cost for custom domain.
Our Ratings: 4.6/5
How to Create a Personalised Email Address (Custom Email) Using Google Workspace
  1. Sign Up for Google Workspace:
    • Go to the Google Workspace website and start a free trial.
  2. Enter Business Details:
    • Enter your business name and number of employees.
  3. Set Up Your Domain:
    • Enter your domain name or purchase a new one through Google.
  4. Create Your Email Address:
    • Create your first custom email address (e.g., yourname@yourdomain.com).
  5. Verify Domain Ownership:
    • Follow Google’s instructions to verify your domain.
  6. Configure DNS Settings:
    • Update your DNS settings to direct your domain’s email to Google’s servers.

5. ProtonMail

Features we liked: End-to-end encryption, open-source cryptography, self-destructing messages, easy-to-use interface.
Price: Starting from $5/user/month.
Free Trial: Yes.
Strengths: High security, privacy protection.
Weaknesses: Limited free tier, limited integration.
Our Ratings: 4.8/5
How to Create a Personalised Email Address (Custom Email) Using ProtonMail
  1. Sign Up for ProtonMail:
  2. Set Up Your Account:
    • Create a ProtonMail account with your desired username.
  3. Add a Custom Domain:
    • In the settings, go to “Domains” and add your custom domain.
  4. Verify Your Domain:
    • Follow the verification steps to prove ownership of your domain.
  5. Create Custom Email Addresses:
    • Set up custom email addresses under your domain.
  6. Configure DNS Records:
    • Update your DNS settings as per ProtonMail’s instructions.

6. Zoho Mail

Features we liked: Integration with Zoho CRM, ad-free UI, email filters, calendar, task, notes modules.
Price: Free for up to 5 users, then $1+/user.
Free Trial: 15 days.
Strengths: Strong privacy protections, free tier for small businesses.
Weaknesses: Limited non-Zoho integrations, less storage than competitors.
Our Ratings: 4.3/5
How to Create a Personalised Email Address (Custom Email) Using ZohoMail
  1. Sign Up for Zoho Mail:
    • Go to the Zoho Mail website and start a free trial.
  2. Enter Business Details:
    • Enter your business name and domain.
  3. Verify Your Domain:
    • Follow Zoho’s instructions to verify your domain ownership.
  4. Create Your Email Address:
    • Set up your custom email address (e.g., yourname@yourdomain.com).
  5. Configure DNS Settings:
    • Update your DNS records to route your email to Zoho’s servers.

7. Outlook for Business

Features we liked: Integration with Microsoft Office, 50 GB mailbox in Outlook, Microsoft Teams integration, 1TB OneDrive storage.
Price: Starting at $5 per user/month.
Free Trial: 30 days.
Strengths: Excellent Microsoft integration, large storage capacity.
Weaknesses: Mobile apps less robust, slow customer service.
Our Ratings: 4.6/5
How to Create a Personalised Email Address (Custom Email) Using Outlook
  1. Sign Up for Microsoft 365:
    • Visit the Microsoft 365 website and choose a plan.
  2. Enter Business Details:
    • Enter your business information and domain name.
  3. Verify Domain Ownership:
    • Follow Microsoft’s steps to verify your domain.
  4. Create Your Email Address:
    • Create your custom email address (e.g., yourname@yourdomain.com).
  5. Configure DNS Records:
    • Update your DNS settings to point to Microsoft’s servers.

8. Yahoo BizMail

Features we liked: Customizable domain name, email aliases, email forwarding, virus scanning & spam protection, integrated calendar, 24/7 customer support.
Price: Starting from $3.19/Month/User.
Free Trial: Occasional offers.
Strengths: Comprehensive features, reliability with uptime guarantee, reinforces brand identity.
Weaknesses: Perceived as pricier, dated user interface.
Our Ratings: 3.6/5
How to Create a Personalised Email Address (Custom Email) Using Yahoo
  1. Sign Up for Yahoo Small Business:
  2. Enter Business Details:
    • Enter your business name and domain.
  3. Verify Your Domain:
    • Follow Yahoo’s instructions to verify your domain ownership.
  4. Create Custom Email Addresses:
    • Set up your custom email addresses under your domain.
  5. Configure DNS Settings:
    • Update your DNS records as per Yahoo’s instructions.

9. FastMail

Features we liked: Support for custom domains, IMAP/POP support, 2-step verification, calendar and contact sharing.
Price: Starting from $5/user/month.
Free Trial: 30 Days.
Strengths: Privacy and security, fast and clean interface.
Weaknesses: Limited integration, no free tier.
Our Ratings: 3.8/5
How to Create a Personalised Email Address (Custom Email) Using FastMail
  1. Sign Up for FastMail:
  2. Enter Account Details:
    • Enter your account information and custom domain.
  3. Verify Your Domain:
    • Follow FastMail’s steps to verify domain ownership.
  4. Create Custom Email Addresses:
    • Set up your custom email addresses.
  5. Configure DNS Records:
    • Update your DNS settings to route your email to FastMail’s servers.

10. Amazon WorkMail

Features we liked: 50 GB mailboxes, integrated with AWS Key Management, migration tools, and compliance features.
Price: Starting from $4/user/month.
Free Trial: 30 Days.
Strengths: High security, large mailbox size.
Weaknesses: Limited integration, no standalone app.
Our Ratings: 3.5/5
How to Create a Personalised Email Address (Custom Email) Using Amazon WorkMail
  1. Sign Up for Amazon WorkMail:
  2. Create an AWS Account:
    • If you don’t have an AWS account, create one.
  3. Set Up Amazon WorkMail:
    • In the AWS Management Console, go to Amazon WorkMail and create an organization.
  4. Add a Domain:
    • Add your custom domain to WorkMail.
  5. Verify Your Domain:
    • Follow AWS’s instructions to verify your domain ownership.
  6. Create Custom Email Addresses:
    • Set up custom email addresses within your domain.
  7. Configure DNS Records:
    • Update your DNS settings as per AWS’s instructions.

11. Mail.com

Features we liked: Free professional email service for small businesses, file storage, mobile service, mail collector, easy to use interface, more than 200 domains, clean desktop interface, unlimited storage.
Price: Free email service; Premium version available with additional features.
Free Trial: Mail.com is a free email service provider.
Strengths: Offers ease of use, unique domain names, more than 200 domains, unlimited storage.
Weaknesses: Poor mail management functionality, lacks antivirus, vulnerable to spam and viruses.
Our Ratings: 4/5
How to Create a Personalised Email Address (Custom Email) Using Mail.com
  1. Sign Up for Mail.com:
  2. Choose Your Domain:
    • Mail.com offers a variety of domains. Choose one that fits your needs (e.g., @consultant.com).
  3. Enter Account Details:
    • Fill in your personal information and desired email address.
  4. Complete Registration:
    • Follow the prompts to complete your registration.
  5. Access Your Email:
    • Once registration is complete, access your email via the Mail.com dashboard.

Our Methodology to Rate These These Custom Personalised Email Address Providers?

  1. Personal Testing: Each email platform was personally tested to evaluate the user interface, features, and overall performance.
  2. Feature Analysis: Key features such as integration capabilities, storage limits, security measures, and price were closely examined.
  3. Strengths and Weaknesses: Based on the testing experience, the strengths and weaknesses of each provider were identified to determine how well they serve different user needs.
  4. Price Comparison: The costs were compared relative to the features offered to assess value for money.
  5. Trial Periods: The length and terms of the free trial periods were considered to gauge accessibility for new users.

Tips to Choose the Personalised Email Address

Selecting the right custom domain for your email address is a crucial step in establishing your online identity. Here’s how you can choose the right custom domain:

Reflecting your business in the domain name: Your domain name should reflect your business. It needs to resonate with your brand and be easily identifiable with your products or services. 

Appropriateness for different business types: The domain you choose should align with your business type. For example, a tech company like Neo might opt for a domain that highlights its tech-forward approach, such as neospace.tech or neospaceinnovations.com.

Simplicity and memorability: A good domain name should be simple, short, and easy to remember. Avoid complex spellings and long phrases. A domain name like neospace.com is far more effective than neospace-business-solutions-and-tech.com.

Avoiding hyphens and numbers: Hyphens and numbers can be confusing and are best avoided. They can lead to miscommunication and are less elegant and memorable than straightforward word combinations.

Using appropriate domain extensions: While .com is the most recognized domain extension, don’t shy away from using .tech, .io, or industry-specific extensions if they better represent your business. For Neo, a .tech extension might be more fitting than a generic .com.

Checking availability and brand consistency: Before finalizing your domain, check if it’s available and doesn’t infringe on any trademarks. Ensure that it aligns with your existing brand assets for consistency across platforms.

Thinking long-term: Consider your long-term business goals and potential expansions when choosing a domain name. Ensure it’s broad enough to encompass future growth but specific enough to be meaningful to your current positioning.

Testing for pronunciation and spelling: Say your domain name out loud and test it with others for ease of pronunciation and spelling. A domain that is easy to articulate and spell will be beneficial in marketing and word-of-mouth referrals.

Conclusion

By adopting a custom email address, particularly through services like Neo, you can enhance the credibility and recognition of your brand, ensuring that every email you send contributes positively to your business's reputation. Whether you're a small startup or an established enterprise, the adoption of a custom email address can play a pivotal role in shaping the way your business is perceived. It's an investment in your brand's future, one that fosters trust, professionalism, and a cohesive brand identity. So, take this step today and watch as your business communication transforms, opening new doors to growth and success.

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