Top 20 Workplace Email Providers of 2024 - A Comprehensive Guide

June 11, 2024
|
13 Minutes
Modified on:
June 11, 2024
|
Written by:
Swati Bucha
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Email has grown to define almost every aspect of our personal and professional communication. That is why the modern world revolves around email, with over 333 billion sent and received daily. With so many options available, finding the workplace email that suits your organization’s complex needs might be difficult. 

Are you seeking the best workplace email providers to take your communication and operation workflow to the next level? Then this guide is for you! We have compiled a list of the top 20 workplace email providers in 2024. Our exhaustive list will help you know which platform suits your needs by the end of this article. Do you want to find out more? Keep reading!

Top 20 Workplace Email Providers

The best workplace email providers make sending and receiving email simple and easy. These platforms also enable you to manage your emails better, provide robust security and management tools, and integrate them with other applications pivotal to your workflow. Here is a look at the top 20 workplace email providers that will streamline your business communications.

1. Neo

Neo is a workplace email hosting platform that meets the requirements of small business owners and entrepreneurs. It combines ease of use with advanced features, like email campaigning and tracking, to ensure effective and secure email exchanges. Neo also offers flexible storage space with up to 100GB for every inbox in its highest-tiered plan.

Its key features include: 

  • Integration of Gen AI
  • Email marketing analytics and reporting 
  • Email automation and filtration rules.
  • Advanced security with end-to-end encryption.

2. Google Workspace

Google Workspace is a paid enterprise solution from Google. Providing beyond just Gmail, your subscription also includes Google’s entire dynamic suite, such as Sheets, Docs, Slides, and calendars. Furthermore, advanced features like powerful security and administration control make Google Workspace on of the best workspace email providers. 

Its key features include:

  •  30 GB - 5 TB of storage per user, depending on the plan.
  • Smart Compose to write and respond to emails faster.
  • Anti-spam, anti-phishing, and anti-malware protection. 
  • Advanced team collaboration tools for effective workflow management.
  • Flexible email organization with categories and labels. 

3. Bluehost

Bluehost offers more than just web and WordPress hosting services. Its professional email solutions can be purchased separately or as a one-year free add-on with some of the hosting plans. The ad-free email platform has rich webmail and multi-device support. 

Its features include:

  • Two plans with 25 GB and 80 GB storage space, respectively.
  • Unlimited mail filters and organization options with anti-spam protection. 
  • Industry-standard security features with real-time anti-phishing protection.
  • Create 25 to 50 email aliases, depending on the selected plan. 
  • Set up email forwarders. 

4. Titan

Titan is another workspace email service that helps small businesses grow and create stronger customer relationships and communication channels. The platform offers efficient email domain support and email automation with templates and delivery scheduling options. It also offers: 

  • Multi-account support for easy management under one platform.
  • 10 email aliases for a mailbox.
  • Unlimited mail filters
  • Rich webmail.
  • Multi-device support.

5. Outlook

Microsoft’s Outlook is another great workplace email solution for organizations. It comes loaded with all the legacy Microsoft tools such as Word, Excel, and more. Furthermore, you can individually purchase an Outlook plan or get a Microsoft 360 plan, which has Outlook along with other advanced features and apps. Some of Outlook’s features are: 

  • 50 GB of mailbox storage and 1 TB of cloud storage. 
  • Custom domain email address
  • High-grade email and account security functionality.
  • Android and iOS apps support.
  • Clean interface with folders and filters for easy inbox management.

6. Zoho Mail

Zoho Mail offers professional, ad-free, secure, and private workplace email hosting services. Small businesses can initially find Zoho’s Forever-Free plan useful. Its other paid plans offer features like email annotation, an infrastructure for email discussions, and email routing options. Furthermore, Its inbox comes with a suite of other services like:

  • 5 GB of storage per user for a total of 5 users in the free plan.
  • SecurePass to safely share sensitive information via emails.
  • Two-factor authentication 
  • Easy-to-use interface
  • A dedicated developer’s space for custom support tools. 

7. Amazon Workmail

Amazon Workmail is a dedicated email hosting service that businesses of all sizes will find useful. It lets you integrate the email client provider that you prefer and allows you to manage all your operations from a single space. Its other features include:

  •  AWS Key Management Service (KMS) for data encryption and security. 
  • Provides complete managed email service with software and hardware support so you can focus on your core business. 
  • Multi-device support, including Amazon Fire
  • 50 GB storage space per user
  • Seamless integration compatibility with third-party email clients like Outlook. 

8. Turbify

Turbify, formerly known as Yahoo Small Business, is a cost-efficient workplace email that is a choice worth considering. It offers customized domain emails as well as spam control features for a clutter-free inbox. Its other features are:

  • 1 TB of storage
  • Team collaboration and scheduling tools.
  • Easy-to-use interface
  • Integration with third-party email client. 
  • Search options

9. Protonmail

Proton Mail provides you with a secure, open-source, private email service that often comes with end-to-end encryption. Its dynamic business plan allows you to get a custom quote based on your requirements. Moreover, it also blocks email trackers and encrypts your calendar. 

Its features include: 

  • Efficient user management
  • Catch-all emails feature for better organization.
  • Advanced data security and spam protection. 
  • Self-destructive message for added access control. 
  • Compliance with local and international security and privacy laws. 

10. iCloud Mail

iCloud Mail is a service specifically designed for iOS. While not as robust as other options on this list, it still provides custom domain support and is ideal for small businesses that exclusively use iOS infrastructure. Some of the features of iCloud Mail are:

  • 50 GB to 12 TB storage with paid plan
  • Up to three active email aliases
  • Keyboard shortcuts 
  • Unsubscribe option from email lists.
  • Mail Drop for sending large attachments.

11. Wix Business Email

Wix business email solution provides custom domain integration and Google Workspace’s dynamic email platform. It also offers a secure and private email hosting service with email marketing options. Its other features are:

  • 30 GB of email storage
  • Efficient email editor
  • Email automation for your marketing efforts.
  • Several templates for all campaigns.
  • Calendar integration for effective scheduling and team management. 

12. Thunderbird

Thunderbird is a secure and open-source workplace email client by Mozilla. While Thunderbird itself does not offer robust features, its true strength lies in its ability to provide a safe and private hosting platform for your email clients, like Google Workspace or Neo. This platform is easy to use and highly customizable, loaded with features like:

  • Quick filter toolbar
  • Smart folders for multiple email accounts
  • Add-ons manager to find and install additional features
  • One-click address book 
  • Attachment reminders

13. Yandex Mail

Yandex Mail offers several corporate email plans, including those for enterprises, small businesses, and large corporations. It provides email domain addresses, easy administration control, and email archiving options. Its key features include:

  • 10 GB of storage
  • Customizable interface 
  • Timer to schedule email messages 
  • Simple password recovery 
  • Multiple Yandex inboxes under a single account
  • Built-in antivirus protection

14. HubSpot

HubSpot is an inbound marketing platform that offers free email hosting within its CRM software. It also provides lots of email options and helps you boost your customer engagement strategies. Its additional features include:

  • CRM to store unlimited data
  • Customizable, ready-to-use workplace email templates
  • Drag-and-drop editor to add calls-to-action
  • Schedule email 
  • Brand consistent email content and template. 

15. Tuta

Tuta provides an ad-free, open-source email platform that is easy to use and completely secure. Its core expertise lies in encrypting your mailbox along with content and subject line as well as calendar and address book. It also includes: 

  • 50 GB - 1000 GB of storage space, depending on the plan
  • Unlimited custom domain integrations with its highest-tier plan. 
  • Priority support
  • Shared mailboxes and calendars
  • Unlimited folders for easy email management 
  • HTML signature and advanced security options.

16. Brevo

Brevo is another efficient workplace email host that offers an all-in-one platform for email marketing with powerful, budget-friendly digital marketing tools. Most importantly, you can also access workplace emails with this platform. Its features include: 

  • Unlimited storage for contacts
  • Up to 300 messages per day
  • Email marketing automation workflows
  • API and Plugins (basic integrations, like Google Contacts and WordPress)
  • Sales CRM
  • Email marketing campaign features

17. Spark 

Spark is a feature-rich email solution for all businesses. It includes custom domain support, collaboration capabilities, and advanced security measures like email encryption and two-factor authentication. 

Its features include: 

  • AI Assistant to help users draft professional messages.
  • Unified Inbox and Smart Inbox to consolidate multiple accounts under one platform.
  • Collaboration for shared email drafts, task delegation, and integration with other popular tools.
  • Filter and block unnecessary emails from spam domains. 
  • Multi-device and OS support.

18. IceWarp

IceWarp is another popular workplace email hosting option perfect for startups and small businesses. Like other email service providers, it bundles a suite of productivity tools with its email plans, including large storage space, access information for files you share, and other collaboration tools.

Its features include:

  • 1 TB of cloud storage space
  • Cost-efficient rates
  • ChatGPT-integration for email automation
  • Simple interface that is easy to use and navigate.
  • Email tracking features

19. FastMail

Fastmail offers a custom domain business email address and enhanced privacy settings. Additionally, it offers robust email management tools, easy account migration from other email providers, and protection from data leakage. 

Its features include:

  • Email management with filters, folders, and automation rules.
  • Address book and calendar integration. 
  • Contact list auto-population
  • Maksed email address to maintain anonymity and security. 
  • Email automation with customized delivery schedule. 
  • Dedicated alerts for VIP clients. 

20. Hostinger

This platform is suitable for those who want hassle-free email services, especially if they are planning to use Hostinger for their website or WordPress hosting needs. Your plan includes a free one-year email hosting service. 

Its important features include: 

  • 10 GB - 50 GB storage space, depending on the email plan.
  • Antivirus checks for email protection. 
  • Keep your inbox organized with faster and spam-free webmail access
  • Webmail is accessible on most smart devices.
  • 50 email aliases

Comparison Table & Our Review

Now that we know about the top 20 workplace email providers let us compare them in the table below.

Provider Our Rating Our Reviews Key Features
Neo 4.4/5 stars Provides enhanced email marketing tools. Custom domain, AI integration, 100GB storage
Gmail 4.8/5 stars Simple and easy-to-navigate interface with productivity apps. Google Suite, smart features, flexible email management
Bluehost 4/5 stars Perfect for those looking for a single platform for email and hosting management. Unlimited mail filters, two comprehensive plans, email forwarding set-up
Titan 4.6/5 stars Titan offers dedicated services for businesses to scale their operations. Custom domain, rich webmail, inbuilt calendar
Outlook 4.5/5 stars Offers enterprise solutions with Microsoft apps Integration with Microsoft suite, Office web version, clean interface
Zoho Mail 4.5/5 stars Zoho Mail is feature-rich and has a free plan for small teams with minimal requirements Secure, suite integration, collaboration tools
Amazon Webmail 4.4/5 stars Amazon’s managed email service for complete email solutions Custom domains, easy integration with email clients, 50 GB storage
Turbify 4.2/5 stars Custom domain support with easy-to-navigate webmail 1 TB space, enhanced team collaboration tools, search options
Proton Mail 4.5/5 stars An email provider with a high emphasis on security End-to-end encryption, open-source, custom domain support
iCloud Mail 4.7/5 stars Email client for Apple’s infrastructure Ad-free, upto 15 TB space, Apple integration
Wix Business Email 4.1/5 stars Email hosting platform with customized email address email campaign tools, templates, email editor
Thunderbird 4.5/5 stars Mozilla’s email client service seamlessly integrates with email providers Open-source, highly customizable, easy setup
Yandex Mail 4.5/5 stars Dynamic email solution for enterprises and small businesses 10GB storage, scheduled emails, antivirus
HubSpot 4.4/5 stars Provides email hosting with its email marketing plans CRM integration, customizable templates, custom domain integration
Tuta 4.6/5 stars Offer multiple business email tiers, all focused on high security and functionality Encrypted mailbox, calendar and subject line protection, open-source
Brevo 4.2/5 stars Efficient email host with powerful marketing tools Unlimited contacts, automation, CRM compatibility
Spark Email 4.2/5 stars Feature-rich and collaborative email provider Custom domain, AI assistant, collaboration tools
IceWarp 4.3/5 stars AI-enabled email platform with productivity suite Large storage, office apps suite, advanced security
FastMail 3.5/5 stars Secure and accessible email provider with easy account and data migration support. Custom domain, affordable, feature-rich
Hostinger 4.6/5 stars Offer two email plans with varying storage options to meet your needs Multiple storage options, spam filters, email aliases

Our rating is based on the email provider’s pricing, functionality, ease of use, and features. 

Conclusion

A workplace email enhances your communication, creates a unified online presence, and generates higher brand awareness. Choosing the right tool for your business allows you to scale your operations hassle-free and enjoy a streamlined workflow. Go through our top 20 workplace email lists and choose the most suitable option. You can also pair multiple options together for more functionality. Neo is a great option for its easy integration with several email providers. So, pick Neo for successful workplace email services today. 

Frequently Asked Questions (FAQs)

Q1. Which is the best workplace email provider to work with?

There are many workplace email services that you can trust. However, you have to select the one that meets the unique requirements of your business. This entails factors such as the number of emails permitted daily, the ability to monitor email usage, and the undo send tab, among others. 

Q2. Which workplace email service do most companies use?

Neo, Gmail, and Outlook are equally brilliant options for the most reliable and diverse workplace email services. However, each particular type of business requires a distinct set of tools. That is why it is necessary to look at the features offered and select an email service provider to provide all the mentioned features.

Q3. How to choose a domain?

Select a formal yet easy-to-remember domain name for your workplace email. Ideally, it should be the name of your company or closely related to it. Then, check its availability, choose a suitable extension, and purchase it.

Get Business Email

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Workplace Email

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