Domain and Email Addresses for Small Businesses: 10 Providers

May 17, 2024
|
13 Minutes
Modified on:
May 17, 2024
|
Written by:
Swati Bucha
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The significance of email services in the modern world is highlighted by the prediction that the email market will reach 4.73 billion by 2026. However, do you know which domain and email address service provider is perfect to manage and handle your business needs? To grow in this tough economy, every business should invest in getting a personalized domain and email address to provide personalized services to their customers. 

Many email providers are available, and their features vary greatly, making the selection process challenging. Some are ideal for businesses but too costly for individual usage. On the other hand, some have improved security measures but are unsuitable for larger teams. 

Do you also feel the same? Do not worry! We are here to help you find the correct domain and email address service provider, whether you should go with a seasoned provider with decades of expertise or a newbie.

List of 10 Best Domain and Email Address Providers in 2024

Usually, businesses must buy their custom domain (personalized with their brand name) separately from a domain registrar and then register for business email hosting services from another service provider. 

However, with digitalization, service providers now offer both domain registration and email hosting on one platform, becoming the one-stop solution. Let's look at some of the best domain and email address service providers

1. Neo

Get a professional domain and email address with Neo. It offers custom .co.site domains for your brand. When you click Get Started, you must find your desired domain name. You can also get a free business email address like yourname@yourbusinessname.co.site. 

For instance, if you have a brand called Alex Books and Flowers, you can register your domain name, like alexbooksandflowers.co.site. 

You can set your business email address using this custom domain, like yourname@alexbooksandflowers.co.site, and start sending bulk emails and draft email campaigns. 

The amazing part is that you can launch your one-page website with this domain name. You can add your social media handles to improve your visibility and drive organic traffic, as well as an email-integrated form to convert your one-page website into a lead generator website

Pricing

  • Starter: $1.99/Month/User
  • Standard: $3.99/Month/User
  • Max: $7.99/Month/User

Suitable for

Perfect for people and small businesses looking for personalized domain-like addresses with business-grade email solutions—even without a domain name.

Features

  • Customizable domain with .co.site extension
  • Pre-designed email templates
  • Priority Inbox
  • One-page website
  • Neo bookings (Appointment Scheduler)
  • Signature designer 
  • Read receipts and analytics reports. 
  • Mailbox storage (10GB - 100GB)
  • Smart Write (Gen AI-powered writing assistant)
  • Rich webmail and accessible through Android and iOS apps
  • Follow-up reminders
  • Advanced antispam and antivirus 
  • Two-factor authentication and data encryption (in transit and at rest data)

Advantages

  • User-friendly and easy-to-use interface
  • Effective email management features
  • Perfect for those who wish to have a custom domain (Neo offers free domain registration for one year if you purchase a yearly business email plan)
  • Multiple accounts can be accessed using the same email interface.
  • Operates on all desktop and mobile devices.

Disadvantages

  • New platform
  • Limited trial only for 30 days
  • Email is not functional when offline.
  • It doesn't offer an autocomplete feature. 

2. Google Workspace

For personal accounts and small business requirements, Gmail provides a @gmail.com domain for your email address. Integrating it with Google services makes it a popular choice for personal and business communication. You can access it on various devices and share files up to 25 MB. 

Google Workspace offers a robust suite of tools that makes business communication, collaboration, and operations simpler. In addition to setting up custom business email addresses for your team, you get access to Google Gemini. 

You can even register your custom domain; however, Google Workspace has partnered with Squarespace for domain registration. So, for purchasing a domain, you will be directed to the Squarespace website. 

Pricing

  • Gmail (personal account): Free 
  • Google Workspace: $7.20/year - $21.60/year

Suitable For

It is perfect for medium-sized and enterprise businesses relying on Google apps. 

Features

  • Easy-to-use interface
  • Almost 99% protection against spam
  • Text suggestions for faster email creation.
  • Access to Google apps, like Drive, Docs, Sheets, Slides, Meet, and more 
  • Accessibility across all devices and browsers

Advantages

  • Smooth integration with other services provided by Google
  • Offline access to emails
  • Keyboard shortcuts
  • It is possible to 'unsend' emails within a few seconds of hitting the send button
  • Manage user accounts through Google Admin Console. 

Disadvantages

  • Less storage 
  • Questionable security and privacy of data

3. Outlook

Outlook, formerly Hotmail, syncs calendars, files, and calls across Microsoft services like OneDrive and Skype. Microsoft Outlook lets you use @outlook.com for your address. Outlook prioritizes privacy by not scanning emails. You can enjoy a focused inbox and cross-device accessibility.

Besides, when you buy a Microsoft 365 subscription, you can easily buy and register your domain name with the top TLDs, like .biz, .cloud, .com, .info, .me, .mobi, .net, .org, .tv, .co.uk, and .org.uk.  

Pricing

  • Microsoft 365 Personal: $69.99/year
  • Microsoft 365 Family: $99.99/year

Suitable For: 

Perfect for small teams 

Features

  • Spam Protection and Anti-Phishing 
  • Email Scheduling
  • Up to 20MB for attachment size
  • Two-Factor Authentication
  • TLS encryption has more robust security features with the paid plan
  • Free access to Microsoft Office apps
  • A built-in calendar allows you to keep track of scheduled meetings.
  • Microsoft to-do enables task management.

Advantages

  • The ability to access Skype right from your mailbox.
  • Easily connected to multiple external applications, such as PowerPoint
  • You can retrieve emails that you unintentionally deleted.
  • Smart Compose

Disadvantages

  • Costly pricing 
  • Increased dependence upon Microsoft ecosystem 

4. Yahoo Mail or Turbify 

Yahoo Mail gives you 1TB of storage with @yahoo.com addresses. You can create hundreds of email aliases to manage your online presence. Yahoo Mail encrypts data and mailboxes for better security and offers good spam-blocking capabilities.

Yahoo Mail's business email service provider, Yahoo Small Business, has been rebranded as Turbify. It is a one-stop solution for all your hosting needs. Businesses can satisfy their needs related to web hosting, email hosting, eCommerce hosting, domain registration, business email address and management, and everything from the Turbify platform. 

Pricing

  • Free for personal accounts (Yahoo Mail)
  • Business Emails Plan: 1 Mailbox ($3.19/month), 5 Mailboxes ($1.59/month), and 10 Mailboxes ($1.19/month). 

Suitable For

Suitable for individuals and businesses that require considerable email storage

Features

  • Up to 1 TB storage for personal and business emails
  • Up to 25MB for attachment size
  • Spam protection
  • Two-Factor Authentication
  • Account Key feature
  • TLS encryption
  • Encrypting mailbox data
  • Automated tools for keeping your email uncluttered.

Advantages

  • There is plenty of storage space
  • 500 disposable aliases
  • Good spam filters
  • You can use your inbox to search for crucial data.
  • Importing contacts from an Outlook, Google, Facebook, or file import.
  • It enables you to link Yahoo Mail to external email accounts.
  • Yahoo Calendar is user-friendly.

Disadvantages

  • In comparison to others, it contains fewer filters and rules.
  • It does not enable the attachment of online files.
  • Inbox ads
  • Several major security breaches have occurred in the past.

5. Tutanota

Tutanota, or Tuta is a secure email service provider known for prioritizing data security and privacy for personal and business use. It provides secure @tutanota.com email addresses with top-notch end-to-end encryption. You can choose free or paid plans to enjoy features like two-factor authentication. Besides, you can even sign up anonymously without IP tracking for privacy. 

Pricing

  • Free basic plan
  • Premium starts at €3 per month

Suitable For

Either for personal use or for the online business.

Features

  • Up to 1 GB storage for free plan
  • Up to 25MB for attachment size
  • Automatic end-to-end encryption
  • Encrypted calendar
  • Two-factor authentication
  • Spam protection
  • Custom domain support with premium plans
  • Open-source platform

Advantages

  • 30 days for premium features
  • Ad Free
  • Import calendars/contacts
  • Keyboard shortcuts 
  • Governed by German privacy laws
  • Encrypted search
  • Affordable paid plans

Disadvantages

  • Less intuitive user interface
  • Limited app integrations
  • Free plan limited
  • Few aliases paid
  • Filter rules paid
  • No email import

6. Hostinger

It provides secure email accounts with domain and web hosting services. You can register for a free domain and choose a professional email for your business. 

Pricing

  • Business Starter: $1.59/month
  • Business Premium: $3.99/month

Ideal For

Suitable for businesses with heavy requirements for email hosting 

Features

  • 10GB business email storage
  • 30GB enterprise storage, spam filters
  • Fast, secure webmail access.
  • Multiple device access
  • Affordable for small businesses
  • Calendar app included
  • Quality customer support

Advantages

  • Free domain with hosting
  • Beginner-friendly website creation
  • Quick WordPress installation
  • Reliable hosting and good support
  • Easy business email setup
  • One hundred email addresses are included
  • Smartphone apps are available

Disadvantages

  • Limited domain extensions
  • Advanced features cost more
  • Dated, slow web app
  • No bundled packages
  • Scheduled emails paid plan
  • There are no discounts on long-term plans

7. Zoho Mail

Use your domain for professional @yourdomain.com email addresses with Zoho Mail. Integrate with other Zoho apps, calendars, and bookmarks, fostering unified inbox management for businesses. With Zoho Mail, you can create professional custom email domains with free and paid plan options.

Pricing

  • Forever Free plan is available

Suitable For

Small, medium, and large businesses, especially startups with minimum requirement

Features

  • 5GB to 50GB storage
  • 99.9% uptime, top security
  • Custom domain emails, migration
  • Social Streams integration
  • Spam protection, allowlist/blocklist
  • Email scheduling is available
  • Encryption, two-factor authentication

Advantages

  • No ads
  • Collaboration tools
  • Add 5 free users for free.
  • Offline access
  • Custom domain free plan

Disadvantages

  • ActiveSync, POP3/IMAP are included in paid services

8. Titan

Titan offers affordable email hosting tailor-made for small businesses. Get business domain emails with team collaboration features like a shared calendar. With Titan, you can enjoy features like one-click email import and advanced filters.

Pricing

  • Available on request

Suitable For

Ideal for small businesses and professionals 

Features

  • Library of email templates
  • Schedule and send emails
  • Read receipts notifications
  • Follow-up email reminders
  • Seamless integration
  • Affordable small business hosting
  • Business domain emails included
  • Team collaboration, shared calendars
  • One-click email import
  • Advanced email filters

Advantages

  • Advanced email security
  • End-to-end encryption
  • Host on-premises or private cloud

Disadvantages

  • Limited productivity tools compared to suites.

9. ProtonMail

ProtonMail, based in Switzerland, provides @proton.com encrypted email addresses. Its commitment to privacy laws and secure, end-to-end encrypted email communication makes it a renowned option. You can sign up anonymously and enjoy features like email expiration.

Pricing

  • Free basic account

Suitable For

For privacy-focused individuals.

Features

  • 1GB of flexible mail storage
  • Encrypted calendar, drive, and events
  • Modern, efficient design
  • Spam filters, allowlist/blocklist
  • Encryption, two-factor authentication

Advantages

  • Free plan
  • iOS/Android apps  
  • Undo send
  • Free ProtonVPN included
  • Swiss privacy laws

Disadvantages  

  • The free plan includes limited
  • Custom domains are paid only
  • Limited free trial period

10. IceWrap

IceWrap is a sleek and modern app for professional business email users. It offers features like smoothly syncing contacts, calendars, team chat, video calls, and document editing. You can also customize the interface to fit your business email’s unique branding. 

Pricing

Business Starter plan – $3.50 per month/user.

Suitable for

Perfect for professional users

Features

  • Document editing, collaboration
  • Video conferencing
  • SmartAttach large files
  • Mobile and desktop apps
  • Sleek app interface
  • Affordable startup/education pricing
  • Shareable attachment links

Advantages

  • Antivirus and anti-spam included.
  • 3-month free trial
  • Recordable video calls paid

Disadvantages

  • Confusing subscription pricing
  • Desktop apps are an extra cost
  • Slower email delivery times

Domain and Email Address Provider Comparative Table and Ratings

Service Provider Ideal For Rating What We Liked What We Didn't Like
Neo Small Businesses 4.5/5 User-friendly interface Limited trial period
Gmail Individuals, Businesses 4.8/5 Easy integration with Google Scanning emails
Outlook Personal Use, Consumers 4.6/5 Access to Skype from the mailbox Advertising in emails
Yahoo Mail Individuals, Businesses 4.3/5 Plenty of storage space Fewer filters and rules
Tutanota Personal, Businesses 4.7/5 Ad Free Limited app integrations
Hostinger New Websites 4.4/5 Free domain with hosting Limited domain extensions
Zoho Mail Small to Large Businesses 4.6/5 No ads ActiveSync, POP3/IMAP paid
Titan Small Businesses 4.2/5 Advanced email security Limited productivity tools
ProtonMail Privacy-focused 4.9/5 Swiss privacy laws Custom domains paid only
IceWrap Professional Users 4.4/5 Sleek app interface Confusing subscription pricing

The ratings consider features, pricing, user-friendliness, customer support, and overall value for businesses and individuals. Higher ratings indicate better performance and use satisfaction. Choose one of the providers that aligns with your work style and objectives.

Wrapping Up

Consequently, one of the most crucial steps toward the expansion and success of your business—is selecting an email provider who understands your needs. With so many options at your disposal, it’s vital to consider dependability, security, scalability, user-friendliness, and cost. As you’ve just seen, some email services even include integrated domain and email address services to help you complete tasks more quickly. Therefore, for effective and dependable communication, you can consider Neo, our top recommendation for your business. 

Frequently Asked Questions (FAQs)

1. What are the best email providers?

Some of the best email providers include:

  • Neo
  • Gmail
  • Outlook
  • Yahoo Mail
  • Tutantoa
  • Zoho Mail

They offer strong features and secure email services.

2. What are the best free email service providers?

Gmail, Outlook, Yahoo Mail, and Tutanota offer free email service plans. With these, you can get a professional email address without paying upfront.

3. How do I move my existing emails to a new provider?

Many providers offer email migration tools or one-click import options to easily transfer your emails from another service.

4. Can I access my email on multiple devices?

Most modern email providers offer mobile apps and cross-device accessibility, allowing you to check your emails from anywhere.

5. Are there any providers tailored specifically for small businesses?

Providers like Neo, Titan, and Hostinger offer affordable email hosting solutions designed for small businesses and startups.

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