Follow-up Email After Interview: 10 Examples & Templates

June 21, 2024
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14 Minutes
Modified on:
June 21, 2024
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Written by:
Swati Bucha
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Follow-up emails are short notes or messages sent to an interviewer after a job interview to inquire about the status of their application. To make a good impression, you must get in touch with your interviewer once again after the interview. The majority of people are unaware of how important it is to follow up after each interview. Besides, even those who are aware of this are unaware of how to proceed after an interview. 

Knowing when to follow up with an email and what to include in it will help you look more professional and increase your chances of landing the job. This article explains what a follow-up email is and offers 10 interview follow-up emails.

What is a Follow-Up Email after an Interview?

A personal email you send to an employer after a job interview is known as a follow-up email. The first email that candidates send is usually a thank-you note to the hiring manager for the opportunity. Here are a few key advantages of sending a follow-up email:

  • If you were nervous or uncomfortable during the interview, a follow-up email after the interview could help you explain the subject.
  • Interviewers frequently give preference to applicants who show appreciation for their time. Be sure to thank the interviewer for their time in order to take full advantage of the opportunity. 
  • Employers can be impressed if you follow up with an email within a day of the interview. In your follow-up email, you can discuss how you can improve your application to be the most qualified applicant for the position.

10 Templates & Samples of Follow up Email After Interview

Below are several follow-up interview samples which are done via email that you can use:

1. Follow-Up Email After An Interview Sample

Subject: Following up regarding [insert position title]

Hello [interviewer's name],

I sincerely appreciate you taking the time to interview me at [Company Name] for [the job role you're applying for]. It was very interesting to learn more about your [strategy/challenges/company values/insights].

Our talk was really enjoyable, and it confirmed that I am still interested in the position. I could really help with [the particular objective or problem the interviewer brought up]. As a [insert current or most relevant position], I [insert STAR method response demonstrating your ability to assist with the problem or goal].

My ideas and experience truly match with [business name], and I'm thrilled about the opportunity to become a member of your team. Kindly reach out to me at [phone number] or [email address] if you require any further details. I'm looking forward to speaking with you.

Thanks,

[Your name]

2. Follow-Up Email After Phone Interview 

Subject: [Hiring Manager's Name]—Thank you for the opportunity!

Dear [Hiring Manager Name],

Thank you for contacting me today. I am interested in knowing more details about [Company Name]. It was wonderful to discover that you view [industry/business] in the same way that I do.

I'm excited to discuss our ongoing cooperation more when we meet in person. My cover letter and resume, which include a thorough account of my work experience, are attached. I am looking forward to the next round. 

Best regards,

[Your name]

3. Follow-Up Email After Second Interview

Subject: It was a pleasure to discuss [position name] with [Company Name].

Dear [interviewer's name],

I appreciate the chance to discuss and speak with you a second time. I'm convinced now that I would consider working with [the team name] to be my dream job.

I began considering the [project] we discussed; I have some suggestions for making it a success. They are briefly described in the attached presentation. Please share your thoughts with me. I'd be pleased to explain the specifics and hope to have the opportunity to talk about them with you later.

Once again, I appreciate your time and guidance. I hope to hear from you soon.

Best regards,

[Your name]

4. Second Follow-Up Email After Interview (No Response)

Subject: Following up on an interview for [position name].

Hello [Hiring Manager's Name],

As you indicated in our most recent interview you would be making the final hiring decision for [the name of your position] by [the specified deadline], so I thought to take a follow-up on the same. 

Kindly inform me of any updates and let me know if there are any other details I can help you with in order to speed up the hiring process.

Yours sincerely,

[Your name]

5. Interview Follow-Up Email After A Week Sample

Note: Sending your follow-up email a week following the interview is not ideal, but it is possible. So, we begin this email by clarifying the delay before proceeding to a standard follow-up email.

Subject: Following up on an interview conducted last week.

Dear [interviewer's name],

I appreciate the interview we had last week. Please accept my sincere regret for the delay in responding, but I'd like to thank you for taking the time to meet with me.

Finding out more about the opportunity and comprehending the difficulties involved was fascinating.

Please let me know if you have any more queries or if there is anything I can do to support your decision-making.

Sincerely,

[Your Name]

6. Interview Follow-Up Email After 2 Weeks Sample

Note: Even if you've already sent one or two follow-ups, keep trying! After two weeks, you should send a follow-up email to inquire about the status of the process and to find out if you will hear anything regarding the outcome.

Subject: Follow-up email for the [position name]

Dear [interviewer's name],

I'm reaching out to inquire about the status of my application. I would like to know where we are in the process because I enjoyed our conversations during my most recent interview.

I am aware that there may be delays and that you are interviewing other people, but please let me know when the next steps will be.

Many thanks,

[Your name]

7. Short And Sweet Follow-Up Email After Interview Sample

Subject: Thanks for conducting the Interview

Hello [interviewer's name],

Thank you for conducting the interview (today/yesterday). I'm thrilled about the position and really enjoyed our conversations.

When can I expect to hear about my progress in the process?

Yours sincerely,

[Your name]

8. Follow-Up Email After Interview Status Sample

Subject: Status of my application for the [position name]

Hello [interviewer's name],

I am writing to inquire about the current status of my application. I'm interested in knowing the next steps, as it was a pleasure to meet you at the previous interview.

Please tell me when I can expect to hear about the results of my interview and when a decision will be made.

Warm Regards, 

[Your name]

9. Follow-Up Email After Receiving Competing Offer Template

Subject: Follow-up on [position] at [company name].

Hello [hiring manager's name],

I am informing you that [another company name] has extended an offer to me for a [position]. My deadline to accept the offer is [date].

If you decide to make me your new [job title], I'd be happy to decline that offer. Kindly inform me if you anticipate making a final decision prior to the deadline that I have set with [other company name].

I'd be an excellent fit for the role, and I'd love to join the team and work with you. Kindly notify me if there are any updates or if you require any further information from me to help in the decision-making process.

Regards,

[Your name]

10. Follow-Up Email Template To Stay In Touch Even When Not Hired

Note: If you are happy with the interview process and the company culture but didn’t get hired, you can choose to stay in touch to look into future opportunities. Suggest a different way to collaborate with them besides working full-time, or nurture that relationship and possibly ask for mentorship in the future.

Subject: I'm grateful for an opportunity, [Interviewer's Name]!

Dear [Interviewer name],

I hope everything is good. I am writing to express my gratitude for your consideration and time.

I really enjoyed the process and learned a lot about your business and the industry, even though I wasn’t given the offer of [mention the role] and become a part of your team. 

However, if there's a chance, please let me know about any upcoming positions that would be a better fit for me. It is a dream to work for your company, and I don’t want to miss any golden opportunities. 

I am grateful that I connected with a visionary leader. I would appreciate it if you could let me know of any open positions that would help make my dream of working in your company a reality. 

Best regards,

[Your name]

Tips And Tricks To Keep In Mind While Drafting Follow-Up Email 

Keep the following things in mind for writing a follow-up email after the interview:

  • Send an email as soon as possible: While handwritten notes are excellent, you should send an email after the job interview because time is of the essence when there is a hiring process in progress.
  • Write a strong subject line: Writing an appropriate subject line is essential because it will grab the hiring manager’s or interviewer’s attention. However, ensure that professionalism is maintained and do not make it cheeky or add any creative element to it.  
  • Be enthusiastic: Employing managers enjoy working with enthusiastic candidates who have an interest in the position and business. One of the best ways to keep up enthusiasm and highlight your suitability for the role within their organization is with a well-written follow-up email.
  • Add an email signature: An email signature is a professional way to end your follow-up email. You can attach important links that highlight your capabilities, giving the hiring manager another chance to review them and consider your decision. You can easily add your email signature if you have an Outlook or Gmail account. 
  • Add some more details: Your thank-you email is the ideal place to provide any additional information you mentioned during the interview or if you forgot to mention a significant related experience. It can also be used to explain anything you felt was not as clear in the interview as it should have been.
  • Do not send it without proofreading it: Make sure to read your follow-up note openly before sending it, whether you choose to send it via mail or email. Checking your email out loud will enable you to see any typos or grammatical mistakes. A well-written letter is essential because you still want to make a good impression. Make sure to send a copy of any email you send to yourself so you can review the formatting.

Wrapping up,

Sending a follow-up email after the interview is an excellent way to express your interest in the job and differentiate yourself from the competition. At this point, you need to understand why this is a crucial step in the procedure.

Be clear and concise, express your gratitude for the interviewer's time, reiterate your interest in the company, and inquire if there is anything else you need to clarify. You should send a follow-up email after the interview. The only thing to keep in mind is figuring out the best way to format it and when to send it. 

Frequently Asked Questions

1. Why Are Follow-Up Emails Important?

An effective follow-up email will enable you to:

  • Make sure that you acknowledge the interviewer for their time.
  • Stress your qualifications and interest in the position.
  • Make certain information clear or take care of any issues that came up during the interview.
  • Promote yourself and enhance your reputation.
  • Make a lasting impression on the interviewer, differentiate yourself from other applicants, and demonstrate your sincerity.

2. How to compose a Follow-Up Email?

To write a follow-up email after an interview, follow these steps:

  1. First, include a clear, concise subject line that demonstrates the intended message.
  2. Use salutations such as Dear Ms., Dear Mr., or Ms./Mr. [Name] at the beginning of your professional communication. Then, include the position, industry, and brand voice.
  3. Start your email by stating the job title you applied for, expressing your interest in the position and the company, and acknowledging the employer for their time.
  4. Take advantage of the email follow-up to express your interest in the position and to emphasize your qualifications.
  5. The final paragraph focuses on a summary statement about how you differ from others.
  6. Close your email with your signature and contact information.

3. When should I send a follow-up email after an interview?

Companies are constantly competing for talent. Recruiting used to take weeks or months, but these days, it can be completed in a few days or even hours.

You must send a follow-up email within 24 hours of an interview. That doesn't mean you have to send it right away after shutting your laptop or leaving the room, but you should definitely send it shortly after.

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