How to Create Professional Email Signatures with HTML Generator

April 24, 2024
14 Minutes
Modified on:
April 24, 2024
Written by:
Swati Bucha
Get Neo email with your name

Get Business Email

No domain name required

Get started

Business Email

Without Domain Name

Try for Free

Do you have your email signature set to be automatically attached to all your outgoing emails? Email signatures can serve as a marketing or promotional tool and provide your receivers with information about your company and how to get in touch with you. However, a poor, improperly formatted email signature can make you appear unprofessional and make it difficult for customers to reach you or find your company online.

For this reason, we've compiled this list of the top email signature generators so you can create a polished email signature that looks fantastic, gives a wonderful first impression, and increases traffic to your website and social media accounts.

Regardless of your role - corporate professional, freelancer, or small business owner - the HTML signature generator provides all the tools you need to improve your email marketing. You can easily build a signature that stands out and makes an impression, from dynamic call-to-action buttons and slick social media icons to eye-catching logos and brilliant color schemes.

What is an Email Signature & Email Signature Generator?


An email signature is a line of text that appears at the conclusion of all outgoing emails, occasionally with an image attached. Email signatures frequently contain your name, business, and contact details, such as your address, phone number, and website.

A software application called an email signature generator enables you to create a personalized signature for your emails. Email signature generators are widely available, with some of them even being free. You may use them to create elegant and polished email signatures that will look great and provide the information your receivers need to keep in touch.

Using an email signature generator, users may easily create email signatures that improve communication and make a lasting impression on recipients. These tools are especially helpful for people and companies who want to keep their branding consistent in all of their email correspondence. 

How is an HTML Email Signature Different From a Plain Email Signature?


An HTML signature is a block of text displayed at the end of an email; unlike plain text signatures, they are much more dynamic. HTML email signatures can display images in different hues and colors, embed clickable links, and incorporate various design features, like lines or patterns. 

With an HTML email signature generator, you can make your email signature more stylish, sophisticated, and visually appealing. 

Whether or not you utilize an email signature generator, you should always include a signature in your communications. Here are some tips you can follow to create a professional HTML email signature:

  • Provide your name, company, job title, and contact information.
  • To make key components of your signature stand out, use simple typefaces and a few colors that are consistent with your branding.
  • Include links to make specific elements in your signature clickable. Use UTM codes to trace the use of the links.
  • Ensure that your email signature appears well on both mobile and non-mobile devices.
  • Optimize the image size to ensure they load quickly and display correctly across different email clients

How to Create an HTML Email Signature?

Here is how you can create your professional HTML email signature: 

Step 1. Prepare your Signature in HTML Format.

The first and foremost step is to create the email signature in HTML format. Now, you must have basic knowledge about HTML coding and CSS styling. Nonetheless, you can follow the basic template for unversed. 

Also, you will require a free online HTML editor. In this editor, you can paste your code in the writing section and view the results simultaneously on the other part of the screen. 

Step 2. Start with a Basic Template. 

Now, you should start with the following basic HTML email signature structure. 


Step 3. Customize and Add Text Elements. 

Utilize paragraph <p> "style" and division <div> tags to add text. For more specifics, please refer to the following image. You can add similar text and check their appearance. 

Step 4. Add Images. 

Now, it is time to add images. You can attach logos and photos to the images <img> tag. One thing to keep in mind is to ensure the images are hosted online and use absolute URLs.


Step 5. Attach Hyperlinks.

If you want to add hyperlinks in your HTML email signature, you have to use <a> tag to add links to your social media handles and website. 

Step 6. Review the Code.

Once you have added every element to your HTML email signature, view it and ensure it matches your branding perfectly. To simplify it, here's the code image representing the entire signature. 

Step 7. Connect it with your Email Account.  

If you have a professional business account in Gmail, then here are the steps you can follow to add your email signature's HTML code to your account: 

  1. Paste your HTML code in Windows Notepad or Apple's TextEdit. 
  2. Save the file in your system with the .html extension, and the file format should be a web page (.html). 
  3. Now, open the saved HTML file in your system (usually visible on the front screen) in your browser. 
  4. Once the webpage opens up, select the entire signature with your mouse and copy it using Ctrl+C or Cmd-C. 
  5. Now, open your Gmail and go to All Settings by clicking on the gear icon at the top right corner. Scroll down to find the Signature option in the General tab of the Settings. 
  6. Paste the copied signature by pressing the keyboard controls Ctrl+V/Cmd-V. Click on Save Changes once you are done. 

Our Ratings and Reviews with a Comparison

Email Signature Generator Key Features Pricing Our Ratings and Review
Neo (Better Alternative) Customizable templates, social media and banner integration, drag-and-drop interface, email templates Access with paid platform 4.5/5
Tailored for small businesses and entrepreneurs, enhances professional communication with a strong branding focus.
HubSpot Multiple themes, customizable fonts and colors, photo and social media links integration Free 4.5/5
Quick and easy setup, ideal for creating polished email signatures in less than five minutes.
MySignature Customizable templates, responsive on mobile devices Varies (Professional, Teams, Agency Hub) 4/5
Flexible and brand-compliant options, suitable for individual or team use across various email platforms. Over 40 high-quality layouts, popular among web design firms for white-label solutions $35/year for 3 signatures; 7-day free trial included 4/5
Highly customizable, great for professional services looking to maintain brand consistency.
Designhill Simple tool available on a creative marketplace, Pro themes available Free, Pro themes require registration 3.5/5
Accessible for quick use, but limited themes without Pro account.
Newoldstamp Includes apps, social icons, promotional banners, and management features for teams $3.4 to $1.8 per signature/month depending on plan 3.5/5
Comprehensive tool for teams needing to manage multiple signatures with branding control.

List of Best Email Signature Generators

Building an HTML signature is easy as you require an HTML text editor, and you should know how to code. The latter might be difficult for individuals who are not familiar with HTML or CSS language. That's why you can use an email signature generator better than an HTML email signature generator to simplify the process of creating an impactful email signature. Let's look at the top ones: 

1. HubSpot

The marketing platform HubSpot provides numerous tools, including the email signature generator. To get you started, the free email signature generator comes with several themes. Next, fill in your details, alter the fonts and colors, including a photo, and even list the social media sites you wish to link to. In less than five minutes, you may have a polished, eye-catching email signature to copy and paste into your email program.

Pricing: Free to use

2. MySignature

With the help of several templates, users of the email signature generator MySignature can build custom email signatures. There is undoubtedly a design out there that complements your branding. After selecting a template, you may edit it to make an email signature that works with Gmail, Apple Mail, Outlook, and other well-known email programs and is responsive on mobile devices.

Pricing: MySignature offers three plans (Professional, Teams, and Agency Hub). The pricing varies depending on the plan selected and the number of team members. It is best to visit the website for accurate pricing for your business needs. 


One of the best email signature generators is (previously ZippySig), largely because it offers over forty high-quality layouts for free. Its website states that many web design firms use to white-label to offer email signature creation services for their clients.

Pricing: The pricing for depends upon the number of employees in an organization that require an email signature. If three people require signatures, the cost totals $35/year (billed annually), with a 7-day free trial.

4. Designhill

One of the more well-liked tools on our list is the free email signature generator available from Designhill, a creative marketplace. To integrate your new signature into your email account, enter your information and select a theme.

Pricing: It's free! However, only Pro accounts can access a few themes (registration required).

5. Newoldstamp

Newoldstamp is an email signature generator that allows you to include apps, social icons, your name, and contact information. Your signature can also include promotional banners, a call to action, or links to relevant pages you want your recipients to see. If you have a team, you can access and manage them all from one area, making it easier to keep control of your brand.

Pricing: Newoldstamps offers three different pricing plans: 

  • Small Team - $3.4/signature/month
  • Large Team - $2/signature/month
  • Enterprise - $1.8/signature/month

Better Alternative: Build a Custom Email Signature With Neo 

Neo offers a comprehensive solution for creating professional email signatures through our innovative email generator. Tailored for creators, small businesses, entrepreneurs, and solo-preneurs, Neo's platform enhances email communication by providing customizable and visually appealing signatures that reflect brand identity and professionalism.

Key Features of Our Email Signature Generator

Here's the list of features that you can get with Neo

Customizable Templates

Neo's email signature generator offers a range of templates that can be personalized with colors, fonts, and styles to align with individual or business branding.

Integration Capabilities

Users can seamlessly integrate social media icons, promotional banners, and CTAs into their email signatures, enhancing engagement and marketing efforts.

User-Friendly Interface

The platform ensures ease of use with features like drag-and-drop functionality, previews, and simple editing tools, making it accessible even to those without design experience.


Neo's email signature templates are tested and compatible with various email clients, ensuring a consistent and professional appearance across different platforms.

Email Templates

Users can access ready-to-use email drafts powered by Neo, streamlining the process of crafting cold emails, pitches, and responses efficiently. 

Besides, when you buy a paid version of Neo's platform, you get access to create an email signature and robust email marketing tools. You can build your one-page website and write email messages through the AI-powered assistant Smart Write.

Benefits of Having an Email Signature

There are several advantages to having a polished and well-designed HTML email signature that can greatly improve your branding and communication efforts. The following are some major benefits of using an email signature:

1. Consistent Branding and Professional Image

An email signature is an effective branding tool that lets you regularly showcase your company's color palette, logo, and overall visual identity. Incorporating your company's branding elements in your signature can strengthen your professional image and brand recognition with each email you send. This will make a lasting impression on the people you send it to.

2. Increased Visibility and Credibility

A well-written email signature can greatly increase your exposure and credibility. You present yourself as a reputable and genuine professional by adding your name, job title, company information, and contact information. Thanks to your enhanced visibility, recipients can quickly ascertain your identity and method of contact, which may result in commercial prospects.

3. Efficient Communication and Contact Information

Your email signature is a central repository for your contact details, facilitating communication with recipients. By providing your contact details, such as your phone number, email address, website URL, and social network links, you can make communication easier and ensure that the people you communicate with can access all the information they need.

4. Social Media Integration

Many HTML email signature generators let you add social networking icons into your signature. With the help of this tool, recipients may quickly connect with you or your business on various social media sites, which can improve interaction and increase your online visibility.

5. Call-to-Action Opportunities

By incorporating call-to-action (CTA) buttons or links, email signatures can be used as effective marketing tools. A well-crafted call to action (CTA) in your email signature can boost conversions and encourage desired activities, whether marketing a special offer, boosting newsletter subscriptions, or increasing website traffic.

6. Personalization and Customization

You can make your signature unique to your or your business's needs using email signature generators. You can design a signature that accurately represents your business and appeals to your target audience, from selecting particular font styles and colors to adding eye-catching visuals or promotional banners.

Wrapping Up

Emails are a primary mode of conversation, especially for business, and to create a strong impact on your prospects or customers, a sophisticated and stylish email signature is essential. While a plain text signature fulfills the basic need for having an email signature, it doesn't meet the modern requirements of the new-age business world. 

With an HTML email signature generator, you can generate HTML codes of your desired design and then paste them into your email client to update the signature. Meanwhile, you can also utilize an advanced email signature generator, which doesn't require coding. You can select from one of the many templates, customize it (colors, fonts, and everything), and make it look for dynamic and lively. Like Neo. 

Neo is a full-fledged marketing platform, and we make creating and integrating an email signature at the end of your emails super simple. Connect with our platform today and explore what our services offer your business. 

Frequently Asked Questions

1. How do I ensure my email signature looks consistent across different email clients? 

Most email signature generators use responsive HTML and CSS code to create signatures that display consistently across various email clients and devices. However, some older or less compatible email clients may still have rendering issues. To ensure maximum compatibility, keeping your signature design clean and straightforward is recommended, avoiding complex elements or excessive formatting that could cause display problems.

2. Can I include animated graphics or GIFs in my email signature? 

While some email signature generators may allow you to incorporate animated elements like GIFs, it's generally advisable to avoid them. Animated graphics can be distracting, increase email file sizes, and may not display properly in all email clients. Instead, use high-quality static images or logos that enhance your signature's professionalism without compromising its compatibility or loading times.

3. How do I update my email signature across multiple accounts or devices?

If you need to use the same email signature across multiple email accounts or devices, most email signature generators offer a convenient way to manage and sync your signature. Often, you can copy and paste a pre-generated HTML code snippet into the appropriate signature fields in your email client settings. This ensures that your signature remains consistent and up-to-date across all your email accounts and devices.

Get Business Email

No domain name required

Get started