Zoho Alternatives: Best Zoho Mail Alternatives for Business Use in 2024

June 7, 2024
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14 Minutes
Modified on:
June 7, 2024
|
Written by:
Swati Bucha
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Zoho is one of the most popular cloud software suites used by several businesses to streamline their respective operations. It often includes everything a business might need, ranging from CRM and an accounting platform to an email service, Zoho Mail, and a helpdesk. 

It is a collaborative corporate communication tool that combines elements of both traditional email and contemporary collaborative tools like sharing, likes, and comments. The Zoho Mail Suite consists of applications like email, calendar, contacts, tasks, notes, streams, and bookmarks, which are necessary for every organization.

However, this platform may not be as useful to you if you are not a Zoho Suite user. This is because it lacks the versatility to integrate with other tools and platforms that are usually not a part of the Zoho Suite. 

We have listed the top 7 Zoho alternatives that integrate with other tools and offer several additional features. Let’s examine them.

Top 7 Zoho Alternatives for 2024

You might have chosen Zoho Mail as your main email provider because you may already be using some of Zoho’s tools and apps. However, you may be likely looking for more versatile Zoho Mail alternatives that will allow you to move away from the Zoho Suite.

1. Neo

Neo is currently the most advanced email service provider in the market. It focuses on email productivity and management with some of its modern features, like the AI-powered email assistant, which helps users write better emails and streamline their respective workflows. 

The platform also strongly emphasizes security, with standard and modern privacy features. Common examples include end-to-end encryption, advanced anti-virus, and 2FA. 

The best part is that Neo also comes with a built-in suite of tools and apps like Zoho Mail. Yet, it is more focused on email management and offers several productivity-oriented features that are better than the ones provided by Zoho Mail.

Key Features

Neo is a one-stop Zoho alternative for all email accounts that helps you stay organized and productive  thanks to the list of its unique features, like: 

  • Smart Write to write and manage business emails
  • One-click unsubscribes
  • Push notifications for all important emails 
  • Email snooze options 
  • Read receipts 
  • Compatible with all other email services
  • Security features, like end-to-end encryption
  • Modern and intuitive interface
  • 14-day free trial

2. Gmail

Gmail is a popular and free email service created by Google. As of now, it has over 1.8 billion active users worldwide. Gmail is part of Google Workspace, which includes other Google apps like Calendar, Meet, Docs, Sheets, and Drive. It integrates with Google’s ecosystem efficiently to enhance your email experience, which makes it a great Zoho Mail alternative

Gmail also offers a suite of tools and apps for users to streamline their simple, day-to-day tasks. Examples include scheduling meetings, taking notes, and writing down to-do lists. 

It may be a great Zoho alternative if you are already using Google Workspace on a day-to-day basis. 

Key Features

Gmail is already known for its intuitive interface, mobile app, and ease of use flexibility. This makes it easy to access the inbox for all your business emails on the go. Its additional features include: 

  • 15GB storage (with the free version)
  • Spam filtering and malware detection 
  • Advanced phishing protection
  • Confidential mode
  • Integrations with all Google apps
  • Easy to set up
  • Intuitive interface
  • Mobile app
  • Offline mode
  • Advanced security features

3. Hunter.io

Hunter.io is a renowned all-in-one email outreach platform. The platform helps you find the email addresses of leads and prospects relevant to your business from a website or a company name. It can also be termed as cold email software that uses artificial intelligence (AI) and proprietary technology for several purposes.

Hunter.io can be a great Zoho Mail alternative to save you time searching for contacts if you are doing a lot of cold email outreach to drive sales for your business. 

Key Features

Hunter.io focuses on finding relevant email addresses. Its core features include:

  • Domain Search
  • Email finder
  • Email verifier
  • Bulk tasks
  • Email outreach templates
  • Outreach campaign scheduler
  • Automated email personalization 
  • Email tracking and analytics
  • Custom tracking domain
  • Connects with your Google Workspace, Outlook, or Gmail account
  • Easy to use, intuitive interface
  • Integrates with over 5,000 apps
  • Compliant with GDPR, CCPA, and other regulations
  • Comes with a Chrome extension
  • Offers a free forever plan (with limits)

4. Microsoft Outlook

Outlook is a free email provider under Microsoft's banner that integrates with other apps related to the Microsoft Office 365 suite. This particular platform is more than an inbox. It often brings together features like email, calendar, contacts, attachments, and more. 

Outlook is a great Zoho alternative if you are already using tools from the Microsoft Office 365 suite. Still, it’s important to note that the Zoho Suite and Microsoft Office 365 focus on completely different aspects of business operations because they overlap in certain things, like Office tools. 

Key Features

Outlook supports several accounts, and it has a built-in analytics engine that automatically prioritizes important emails based on your respective communication patterns. It also provides handy features like:

  • Scheduling emails
  • Do Not Disturb settings
  • Focused inbox to prioritize important emails
  • Quick swipe controls
  • Smart folders
  • Integration with the Office 365 suite
  • Free email and calendar apps
  • Available for Windows, Mac, mobile, and web
  • Enterprise-grade security

5. ProtonMail

ProtonMail is a business email provider known for its strong focus on privacy. The platform offers several advanced end-to-end and zero-access encryption features, keeping your emails secure from all kinds of cyberattacks.

Zoho Mail is known for its collaboration and teamwork; however, ProtonMail wins here as well by offering efficient email security and privacy. 

Key Features

ProtonMail focuses on the security and privacy of your respective emails. Some additional features are:

  • Intuitive web app
  • Inbox customization
  • Email organization with filters, labels, and folders
  • Create multiple alias email addresses
  • Advanced inbox search
  • Access to ProtonCalendar, ProtonDrive, and ProtonVPN 
  • Advanced security and privacy for all your emails 
  • Mobile app for Android and iOS
  • Access to other Proton apps

6. Mailspring

Mailspring is an open-source, free desktop email client that supports all IMAP providers. Examples include Microsoft Outlook, Gmail, and Yahoo Mail. The platform also offers a modern interface and a range of additional features, like email tracking and scheduling. This makes your email experience smarter and more efficient than Zoho Mail.  

This powerful email service provider helps users increase productivity and send more effective emails. You can easily manage multiple email accounts and streamline your inbox with Mailspring for optimal organization. 

The best part about using Mailspring is that it is lightweight, easy to use, and cost-effective. 

Key Features

Mailspring offers several features, such as:

  • Unified inbox for managing multiple email accounts
  • Touch and gesture support
  • Advanced shortcuts
  • Lightning-fast search
  • Undo send
  • Read receipts and link tracking 
  • Mac, Linux, and Windows support
  • Multiple themes and layouts, like the dark mode
  • Rich integrations with other services
  • Supports several email providers
  • Offers a modern interface with multiple themes
  • Advanced features like scheduling, snoozing, and tracking emails

7. Titan Email

Titan Email is an excellent Zoho Mail alternative that focuses on creating a smarter and more convenient email experience for all users. The platform is also aiming to become an alternative to other email services, like Google and Microsoft. It offers features like follow-up reminders and future email scheduling. 

Titan Email also supports several custom domain names. It further offers easy-to-use desktop and mobile apps for Android, PC, and iOS. 

Key Features

Titan Email offers you several features that allow you, as a user, to create emails and keep your inbox organized. The best part is that you can even snooze your emails whenever you do not want to be disturbed. Some of Titan’s main features include:

  • Email templates library
  • Schedule send 
  • Read receipts 
  • Follow-up reminders
  • Email signature builder
  • Built-in calendar
  • Fast search options with advanced filters
  • Easy-to-use mobile and desktop apps
  • Flawless IP and high reliability
  • 100% uptime
  • Delivery and receipt notifications
  • Enterprise-grade security

Comparison Table and Review

Now that you know about the different Zoho alternatives, let us draw a comparison among them in the following table:

Provider Our Rating Our Review Key Features
Neo 4.4/5 stars Free trial options and custom domain for different types of business emails Smart Write AI-assistant tool, Free domain, and one-page website, Works on all operating systems
Gmail 4.8/5 stars Concerns over data collection & usage, Lack of end-to-end encryption, Limited customization, No desktop app 15 GB of storage on the free version, Spam filtering and malware detection, Advanced phishing protection
Hunter.io 4/5 stars Works only with Gmail and Outlook accounts, unable to find email addresses from certain companies Domain search, Email finder, Email verifier, Bulk tasks
Microsoft Outlook 4.5/5 stars The interface is less intuitive for a few users. The search function needs further improvement. Scheduling emails, Do Not Disturb settings, A focused inbox for important emails
ProtonMail 4.5/5 stars Limited storage on a free version, loading time is also slow Intuitive web app, Inbox customization, email organization with labels, filters, and folders
Mailspring 3.8/5 stars No mobile application and advanced features are not available on the free version Touch and gesture support, Lightning-fast search, Advanced shortcuts
Titan Mail 4.5/5 stars Does not sell email services directly to users, Complicated to use, unclear pricing plans Easy-to-use mobile and desktop apps, Flawless IP and high reliability, 100% uptime

The Bottom Line, 

Although Zoho Mail is an efficient email service provider with multiple features to help you streamline your email management tasks, it’s not suitable for all professionals and businesses. This platform may not be a great choice for you, especially if you are not a Zoho Office Suite user. Luckily, there are many excellent Zoho alternatives to choose from. 

We have explored all the best options in this guide and offered different types of alternatives as per your varying needs. You can try the alternative platforms, especially Neo, which is a one-stop solution for all your business email needs. Visit the website and explore more about this platform to take full advantage of its services for your business.

Frequently Asked Questions

1. What are the best Zoho Mail alternatives?

You will find several Zoho alternatives on the internet that perform better than the email service provider. The most common ones include Neo, Gmail, Microsoft Outlook, and ProtonMail. Neo stands out among the crowd because of its efficient email services, custom domain, and free one-page website features. 

2. Is there any limit for Zoho emails?

The standard edition of Zoho Mail limits you to 250 emails per day. The premium edition enables you to use 500 emails per day. Lastly, the enterprise edition of Zoho Mail allows 1000 emails per day.

3. Is the Zoho business email really free?

Zoho Mail does have a free business email plan that supports up to 5 users in a particular organization. However, you need to purchase 6 paid licenses if a 6th person joins the same plan. This means your entire organization has to move to a paid plan to continue using Zoho Mail’s business email service.

4. Is there any limit for having domains under Zoho Mail?

You can add up to 30 domains and have their associated mailboxes in Zoho Mail. However, you must have subscribed to Zoho One to enable these features on your business email. 

5. Is there any disadvantage to using Zoho Mail?

While Zoho Mail is usually user-friendly, it has a certain level of complexity that may not be suitable for all businesses that have limited technical expertise. This limited flexibility could impact the ease of implementation and adoption of the features associated with the email service provider.

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