3 Best Business Email Services of 2024 - Our Top 3 Picks

June 21, 2024
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15 Minutes
Modified on:
June 21, 2024
|
Written by:
Manali Kulkarni
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If you are a small business, freelancer, or entrepreneur, and you find yourself using a free, generic email address to conduct your business, then we have one word for you: Business Email

You need an email address that matches your brand (business email) and offers powerful features to help grow your business, a good email provider takes what you love about your existing personal email and adds to it tenfold.

3 Best Business Email Services of 2024 - Our Top 3 Picks

Sr No Provider Our Rating Price Free Trial
1 Neo 4.6/5 $1.25/Month/User 15 Days
2 Zoho Mail 4.3/5 $1/user/month 15 Days
3 Amazon WorkMail 3.9/5 $4/user/month 30 Days

1. Neo

Neo is one of the best free business email providers that helps small businesses strengthen their brand and grow their business. If you don’t already have a domain for your business, Neo offers a free .co.site domain that you can get started with. It is one of the rarest email services that offers you business email with domain name. For example, let’s say you’re starting a marketing agency called BrandBuzz, but you don’t yet have a domain to match, like BrandBuzz.com. You can get started on Neo with a free brandbuzz.co.site address—and, as a bonus, this comes with a free one-page website to match! You can create your business email without domain.

Features That We Liked:

  • A free, customizable domain so you can get started with a professional email 
  • Read Receipts that notify you the instant your recipient opens your email.
  • Ready-to-use Email Templates so you can quickly respond to your most commonly received inquiries.
  • Follow-up Reminders that nudge you to circle back on a conversation in case of no reply.
  • A Priority Inbox that automatically prioritizes your most important emails first, so you can focus on the things that matter most.
  • Advanced Anti-spam, Two-Factor Authentication, and the ability to block unwanted emails, senders, and domains.
  • A simple, One-Page website (link-in-bio) template. Quickly and easily set up
  • Mail-integrated forms.
  • WhatsApp and social integration.

Price: Starting from $1.25/Month/User

Free Trial: 15 days

What We Enjoyed

  • Simple and intuitive interface, ideal for businesses seeking ease-of-use.
  • Offers strong email management and organizational features.
  • Suitable for users who do not own a domain

Areas of Opportunity

  • As a relatively new service
  • Does not have an offline mode

Our Ratings 4.6/5

2. Zoho Mail

Zoho Mail is one of the best free business email services for small businesses, and it strongly emphasizes security and user privacy. It offers a clean, ad-free interface, differentiating it from other free email services. In addition to its email capabilities, Zoho Mail provides the Zoho Office Suite, a great alternative to Google Workspace or Microsoft 365.

Features that We Liked

  • Integration with Zoho CRM
  • Ad-free user interface
  • Policy-based email filters
  • Calendar, task, notes, and contacts modules

Price: Free for up to 5 users, with paid plans starting at $1/user/month

Free Trial: 15 days

What We Enjoyed

  • Strong privacy protections, with a clear commitment to keeping data private.
  • The free tier is a good option for very small businesses or startups.

Areas of Opportunity

  • While it offers many integrations, it may not integrate as smoothly with non-Zoho products.
  • Less storage compared to Google Workspace and Microsoft 365.

Our Ratings: 4.3/5

3. Amazon WorkMail

Amazon WorkMail is a secure, managed custom business email and calendar service with support for existing desktop and mobile email clients. It offers high security and compliance features.

Features that We Liked

  • 50GB mailboxes
  • Integrated with AWS Key Management Service
  • Migration tools
  • Compliance features

Price: Starting from $4/user/month

Free Trial: 30 Days

What we Enjoyed

  • High Security: WorkMail is integrated with AWS Key Management Service, which handles data encryption at rest.
  • Large Mailbox Size: Each user gets a 50GB mailbox.

Areas of Opportunity:

  • Integration: Amazon WorkMail doesn't offer the same level of integration as other productivity tools.
  • No Standalone App: 

Our Ratings: 3.9/5

Bonus: List of Other Business Email Service Providers

Also know more about which email is best based on company size.

4. Google Workspace

Google Workspace is a cloud-based productivity suite for small to mid-size business that helps you get work done from anywhere on any device. It combines all of the productivity applications that you know and love — like Gmail, Drive, Docs, Meet, and Calendar — in one place for easy collaboration. It's an excellent option for small businesses due to its robust capabilities and seamless integration features.

Features that We Liked

  • Integration with Google Apps (Drive, Docs, Meet, Calendar)
  • Advanced search and smart tagging in Gmail
  • Data loss prevention and vault for eDiscovery
  • Shared drives and live collaborative authoring

Price: Starting at $6 per user/month for Business Starter plan

Free Trial: 14 days

What We Enjoyed:

  • Seamless integration with other Google applications makes collaboration and organization very easy.
  • Robust security features, including two-factor authentication, spam and phishing reporting, email blocking and encryption.

Areas of Opportunities:

  • The interface may be overwhelming for new users due to the sheer number of features and applications.
  • Custom domain emails cost extra, which may not be suitable for some small businesses on a tight budget.

 5. Outlook for Business

Microsoft business email 365 is an all-in-one productivity solution that provides the familiar Microsoft Office applications and powerful cloud services like Teams and OneDrive. The business email service included in the suite, Outlook, has been a popular choice among businesses for years, offering extensive features and high reliability.

Features that We Liked

  • Integration with Microsoft Office apps
  • Outlook with 50 GB mailbox
  • Microsoft Teams for video conferencing and collaboration
  • 1TB of OneDrive storage for each user

Price: Starting at $5 per user/month (annual commitment) for Business Basic plan

Free Trial: 30 days

What We Enjoyed:

  • Excellent integration with Microsoft Office suite which is well-known and commonly used in business environments.
  • Large storage capacity.

Areas of Opportunities:

  • The mobile versions of apps are not as robust as the desktop versions.
  • Some users report that customer service can be slow.

 5. ProtonMail

ProtonMail is a Swiss-based business email provider that puts a premium on security. The service uses end-to-end encryption and doesn't log IP addresses, making it a favorite for businesses that need to keep their communications secure. Despite its emphasis on security, it maintains a user-friendly interface that's easy to use.

Features that We Liked

  • End-to-end encryption
  • Open-source cryptography
  • Self-destructing messages
  • Easy-to-use interface

Price: Starting from $5/user/month

Free Trial: Yes

What We Enjoyed:

  • High Security: ProtonMail uses end-to-end encryption, which means only you can access your emails.
  • Privacy Protection: ProtonMail's servers are located in Switzerland, a country known for strong privacy laws.

Areas of Opportunities:

  • Limited Free Tier: While ProtonMail does offer a free tier, its capabilities are somewhat limited.
  • Limited Integration: ProtonMail may not integrate as smoothly with third-party services compared to other popular email services like Google's Gmail or Microsoft's Outlook.

6. FastMail

FastMail is a highly secure, independent business email service that provides professional email, personal email, and domain registrations. It offers robust spam protection, easy-to-use webmail, and useful features for businesses like shared calendars and contacts.

Features that We Liked

  • Support for custom domains
  • IMAP/POP support
  • 2-step verification
  • Calendar and contact sharing

Price: Starting from $5/user/month

Free Trial: 30 Days

What We Enjoyed:

  • Privacy and Security: FastMail prides itself on its robust security features, including the ability to block tracking in emails.
  • Fast and Clean Interface: FastMail has a sleek, easy-to-use interface that doesn't include ads.

Areas of Opportunities:

  • Limited Integration: Similar to ProtonMail, FastMail may not integrate as smoothly with third-party services.
  • No free tier: FastMail doesn't offer a free tier for users.

8. Mailfence

Mailfence is a secure and private mail service that gives you control over your data. It offers end-to-end encryption and a suite of other features that help secure your business communication.

Features that We Liked

  • End-to-end encryption
  • Digital signatures
  • Calendar, contacts, documents
  • POP/IMAP/SMTP

Price: Starting from €2.50/user/month

Free Trial: Yes Basic Version

What We Enjoyed:

  • High Security: Mailfence provides end-to-end encryption, securing your data from interception.
  • Complete Suite: Comes with integrated calendar, contacts, and document storage.

Areas of Opportunities:

  • Limited Integration: May not integrate well with third-party services.

9. Front

Front is a collaborative email platform that brings all your communication channels into one place, making your team more efficient. It aims to transform the traditional email inbox into a workable platform that allows teams to collaborate on responses to inbound messages.

Features that We Liked

  • Collaborative email inbox
  • Integrated apps and plugins
  • Shared drafts
  • Automated rules
  • Assign and track tasks

Price: Starting from $19/user/month

Free Trial: 7 Days

What We Enjoyed:

  • High Efficiency: Front turns your email into a collaborative workspace where team members can manage, assign, and monitor communications.
  • Integration Capabilities: It can be integrated with various other platforms like CRM systems, project management tools, etc.
  • Transparency: Shared inboxes and the ability to comment on emails foster transparency and streamline communication within teams.

Areas of Opportunities:

  • Price: Front is a bit pricier compared to some other options.
  • Learning Curve: It may take time for some users to get used to the platform due to its unique collaborative features.

10. Tutanota

Tutanota is a secure business email service with a strong focus on privacy and security. Based in Germany, it offers end-to-end encryption for your emails, ensuring that only you and your intended recipients can read your messages.

Features that We Liked

  • End-to-end encryption
  • Open-source
  • Ad-free interface
  • Integrated calendar
  • Supports custom domains

Price: Starting from €1.20/user/month

Free Trial: Yes, Basic Version

What We Enjoyed:

  • High Security: Tutanota's end-to-end encryption and open-source nature ensure the highest level of security for your emails.
  • Privacy-focused: As a German company, Tutanota is subject to stringent EU data protection laws, ensuring your privacy is respected.
  • Integrated Calendar: The encrypted calendar within the service allows secure scheduling and planning.
  • Affordable: Tutanota offers competitive pricing, making it accessible for small businesses.

Areas of Opportunities:

  • Limited Integrations: Unlike some other email providers, Tutanota doesn't support many third-party integrations due to its focus on security and privacy.
  • User Interface: While it's easy to use, some users have noted that the interface could be more modern and visually appealing.
  • Customer Support: Some users have reported that the customer support could be more responsive.

11. Hushmail

Hushmail is a best free business email service known for its emphasis on security and privacy. It offers encrypted email services, making it a popular choice for businesses in industries like healthcare and law where data privacy is paramount.

Features that We Liked

  • Built-in encryption
  • Secure web forms
  • Two-step verification
  • Support for custom domains
  • POP/IMAP/Webmail

Price: Starting from $5.99/user/month

Free Trial: 14 Days

What We Enjoyed:

  • High Security: Hushmail's built-in encryption ensures the privacy of your email communications.
  • Secure Web Forms: Hushmail's secure web forms can be used for various business needs, including collecting sensitive data from customers.
  • Health Industry Suitability: Hushmail complies with the requirements of the Health Insurance Portability and Accountability Act (HIPAA), making it a good choice for healthcare providers.

Areas of Opportunities:

  • Limited Free Tier: Hushmail's free tier is limited and only available for personal use.
  • Higher Price: Compared to some other email service providers, Hushmail is relatively pricier.
  • Limited Third-Party Integrations: Due to its emphasis on security, Hushmail may not offer as many integrations with third-party tools as other email providers.

12. IceWrap

IceWrap is a feature-rich business email, team chat, and collaboration platform that provides a wide array of productivity tools for businesses of all sizes. IceWarp is a highly secure and reliable service that prioritizes user convenience and customization.

Features that We Liked

  • Unified communication with email, chat, and team collaboration in a single platform
  • Web-based access and mobile appAdvanced anti-spam and antivirus protection
  • Calendar, contacts, and file storage

Price: Starting at $2.50 per user/month for Basic plan

Free Trial: 14 days

What We Enjoyed:

  • Provides a comprehensive set of communication tools, all accessible within a single platform.
  • Strong security features including encryption and anti-spam protection.
  • Flexible pricing options suitable for businesses of all sizes.

Areas of Opportunities:

  • The interface may not be as intuitive as some other email platforms.Some users might find the customization options overwhelming.

13. Private Email by Namecheap


Private Email is a secure business email hosting service with a free trial offered by Namecheap, a leading domain name registrar and web hosting provider. It provides businesses with custom email addresses that match their domain names.

Features that We Liked

  • Custom domain email addresses
  • Intuitive webmail interface with calendar and contacts
  • Email forwarding and autoresponders
  • IMAP, POP, and SMTP support

Price: Starting at $11.88 per user/year for Starter plan

Free Trial: 60 days

What We Enjoyed:

  • Affordable email hosting with custom domain options.
  • User-friendly webmail interface with essential productivity features.
  • Long free trial period offers ample time to evaluate the service.

Areas of Opportunities:

  • Lacks the more advanced features of some other email providers.
  • Storage limits on lower plans may not be suitable for businesses with high email volume.

14. Runbox

Runbox is an email hosting provider that combines professional webmail services with a secure and privacy-oriented approach. Based in Norway, Runbox is committed to protecting user data with robust security measures and strict privacy policies.

Features that We Liked

  • Powerful spam and virus filters
  • Secure and private email service
  • Calendar and contact integration
  • IMAP, POP, SMTP, and WebDAV support

Price: Starting at $19.95 per year for Micro plan

Free Trial: 30 days

What We Enjoyed:

  • High focus on security and privacy.
  • Clean and user-friendly interface.
  • Offers a comprehensive set of email feature

Areas of Opportunities:

  • Price plans are based on annual payments, which might not be suitable for all businesses.
  • Some users may find the storage limits on the lower plans restrictive.
  • It's expensive

15. Thexyz

Thexyz is a secure business email provider that offers premium email services for businesses and professionals. It is known for its strong privacy protections, easy-to-use webmail, and excellent customer support.

Features that We Liked

  • Secure and private email with encryption
  • Ad-free webmail interface
  • Mobile sync for email, contacts, and calendars
  • Custom domain support
  • Premium anti-spam and antivirus filtering

Price: Starting at $2.95 per user/month for Premium Webmail

Free Trial: 30-day free trial available for Premium Webmail

What We Enjoyed:

  • Focuses on privacy and security with encrypted email
  • Ad-free experience with a clean and user-friendly interface
  • Excellent customer support and easy migration from other providers
  • Reasonable pricing with a free trial available

Areas of Opportunities:

  • Some advanced features may require additional costs
  • User interface may not be as modern as some competitors

16. Mailbox.org

Ah, Mailbox.org, a breath of fresh European air in the world of email services! Rooted in Germany, this provider isn’t just about giving you an email address. It’s about ensuring privacy, security, and efficiency, all wrapped up in one neat package.

Features that We Liked

  • All About Privacy: Originating from Germany, they adhere to stringent European data protection standards. So, no prying eyes!
  • Office Tools: Need a calendar, address book, or task manager? They’ve got it all, integrated smoothly.
  • Spam & Virus Protection: Their filters ensure you’re shielded from those nasty unwanted emails and potential threats.
  • Eco-friendly: They're committed to the environment, with a carbon-neutral footprint, making them the eco-warrior of email providers.
  • File Storage & Sharing: You can safely store and share files with ease, enhancing collaboration.

Price: Plans start at €1 per month, but if you’re looking for more bells and whistles, they've got more extensive packages.

Free Trial: They offer a 30-day trial, so you can test the waters before diving in.

What We Enjoyed:

  • Their commitment to privacy is not just talk; it’s built into their service.
  • Comes with an all-in-one office solution, not just email.
  • Eco-conscious? They’ve got your back with their green initiatives.

Areas of Opportunities:

  • Might not be as feature-packed as some of the larger email giants.
  • The interface can be a bit traditional for those seeking a modern look.

17. Posteo

Ever craved a digital space where security meets sustainability? Welcome to Posteo! Hailing from Germany, Posteo is a testament to how privacy can be seamlessly integrated into everyday email services, all while keeping it green.

Features that We Liked

  • Pay with Privacy: No personal data is required to create a business email account. Even payments can be anonymized!
  • Encryption Mastery: Your data is encrypted, whether it’s your address book, calendar, or mail storage.
  • Green Power: Posteo operates entirely on green electricity. Eco-friendly and proud!
  • Ad-Free: Your inbox stays clean, not just from spam, but from ads too.
  • Migration Service: Thinking of making the switch? They offer a helpful tool to move your old emails and contacts.

Price: Starting at €1 per month, it's a small price to pay for a clean, secure, and sustainable email environment.

Free Trial: While there's no traditional trial, you can set up an account, test the features, and then decide to add credit or not.

What We Enjoyed:

  • A fortress of privacy. With its strict no-logs policy and encryption, you're in safe hands.
  • Sustainability is not an afterthought; it’s at the core of their operations.
  • A straightforward, no-frills approach to pricing and features.

Areas of Opportunities:

  • It might lack some of the advanced collaboration tools found in bigger suites.
  • The user interface, though functional, might seem a tad basic for those used to flashy designs.

18. Yahoo BizMail

Yahoo Bizmail is a premium business email solution tailored to cater to the needs of businesses, big or small. As part of the Yahoo Business suite, it ensures a professional look to your business with a custom domain name, even if you don't already have one. So, if you've just started a new business named "TechTree," you can have an email like ceo@techtree.com, reinforcing your brand identity with every email you send.

Features that We Liked

  • Customizable Domain Name: Allows businesses to establish a brand identity with a unique email domain.
  • Email Aliases: Gives the ability to create multiple email aliases under a single account, making it easier to manage different departments or functions.
  • Email Forwarding: Helps in forwarding your Yahoo BizMail emails to another email address.
  • Large Attachment Limit: Enables sending large files up to 25MB.
  • Virus Scanning & Spam Protection: Ensures protection against malware and phishing attacks and keeps spam away.
  • Integrated Calendar: Manage your appointments, tasks, and to-dos all in one place.
  • 24/7 Customer Support: Assists with any technical or account-related queries.

Price: Starting from $3.19/Month/User

Free Trial: Not typically offered, but there are occasional promotional offers.

What We Enjoyed:

  • Comprehensive and feature-rich platform suitable for all business sizes.
  • Reliable with uptime guarantee, ensuring businesses never miss an email.
  • Reinforces brand identity with yahoo custom domain email addresses.

Areas of Opportunities:

  • Might be perceived as pricier than some newer competitors.
  • The user interface, while functional, can sometimes feel dated compared to newer platforms.
  • Lack of integrations with modern business tools and platforms.
  • Complicated set-up

19. Rackspace Email

Rackspace offers a business-class business email solution. It's a good option for those looking for a balance of affordability and features.

Features that We Liked

  • 25GB mailboxes
  • Email, calendar, and contacts sync across all devices
  • Advanced threat protection
  • 24x7x365 support

Price: Starting from $2.99/user/month

Free Trial: No

What We Enjoyed:

Areas of Opportunities:

  • Less Popular: Rackspace isn't as widely used as Google Workspace or Microsoft Outlook, which could lead to compatibility issues.
  • No Standalone App:

20 MXRoute

MXRoute is a business email service that aims to offer affordable solutions without skimping on quality or reliability. It specializes in ensuring deliverability and providing an accessible interface for its users.

Features that We Liked

  • Unlimited email accounts
  • CrossBox webmail interface
  • Forwarders and autoresponders
  • POP/IMAP/SMTP support
  • Spam protection

Price: Starting at $40/year for the "Red" plan with 10GB storage.

Free Trial: No, but they offer a 30-day money-back guarantee.

What We Enjoyed:

  • Affordable plans with unlimited email accounts
  • Reliable email deliverability and uptime
  • Offers a straightforward approach to email hosting without unnecessary extras

Areas of Opportunities:

  • Lacks some of the advanced features found in pricier competitors
  • No free trial available, though there's a money-back guarantee

21. Mail.com

Mail.com is a popular email service provider known for its unique domain customization feature. Apart from a free email service, Mail.com offers a range of features tailored for both personal and business users.

Features that We Liked

  • Customizable domain names (e.g., @consultant.com, @engineer.com)
  • Unlimited email storage
  • Attachment limit up to 50 MB
  • Integrated calendar and organizer
  • Mail Collector feature: consolidate all your emails from different accounts
  • Mobile apps available for Android and iOS
  • Webmail interface accessible from any browser

Price: Free for the basic version; Premium version is available with additional features starting at $3.95 per month.

Free Trial: No explicit free trial for the premium version as the basic version is available for free.

What We Enjoyed:

  • Offers unique and customizable email domain options which can be tailored to represent one's profession or interests.
  • Generous attachment limit compared to some other free email services.
  • The Mail Collector feature is helpful for those with multiple email accounts.

Areas of Opportunities:

  • Lacks the extensive suite of integrated productivity tools found in solutions like Microsoft 365.
  • The free version displays ads.
  • Some users have reported occasional delays in receiving emails.

22. Xfinity Email (Comcast)

Xfinity email is a service provided by Comcast to its internet subscribers. It's known for its ease of use and integration with other Xfinity services. This email service is usually bundled with Comcast's internet packages.

Features that We Liked

  • 10 GB of email storage
  • Can send attachments up to 25 MB
  • Accessible through webmail, Xfinity Connect app, and third-party email applications
  • Xfinity Connect app includes Voice2Go, which allows you to take Xfinity Voice service on the go
  • Real-time email search and built-in spam filtering
  • Seamless integration with Comcast's other Xfinity services

Price: Comes bundled with most Comcast Xfinity internet packages.

Free Trial: Not applicable as it is part of the Xfinity internet subscription.

What We Enjoyed:

  • Reliable service with the backing of one of the largest cable and internet service providers in the US.
  • Offers a clean and straightforward interface for its webmail.
  • Built-in spam filtering helps to keep unwanted messages out.
  • The bundled Xfinity Connect app provides additional features beyond just email.

Areas of Opportunities:

  • Limited to Comcast Xfinity subscribers; not available as a standalone service.
  • Lower email storage compared to some other major email providers.
  • Some users have reported occasional difficulties with third-party email application integrations.

23. Ionos Email (1&1 Ionos)

Ionos Email is a professional email solution offered by 1&1 Ionos, a reputable web hosting and cloud service provider. The email service is tailored for both personal use and businesses, prioritizing security and reliability.

Features that We Liked

  • 2 GB (for basic) to 50 GB (for premium plans) of email storage.
  • Can send attachments up to 70 MB.
  • Webmail interface for accessing emails on any device.
  • SSL/TLS encryption for enhanced security.
  • Built-in spam and malware protection.
  • Offers email solutions tailored for businesses with domain integration.
  • Autoresponders, forwarding, and catch-all email functionalities.
  • Integration with other Ionos services like domains, hosting, and cloud.

Price: Multiple pricing tiers based on features. Starts with a basic plan and goes up to professional business plans.

Free Trial: Some packages offer a limited-time free trial.

What We Enjoyed:

  • Robust and secure email infrastructure with data centers in Europe and the US.
  • Integrated with professional domain and hosting services.
  • Prioritizes user privacy with no ads in the webmail interface.
  • Suitable for both individuals and businesses with scalable solutions.
  • Provides 24/7 customer support.

Areas of Opportunities:

  • Some users find the user interface less intuitive compared to other popular email providers.
  • Might be considered pricier for users who need only basic email functionalities.
  • Limited promotional offers compared to competitors.

24. Wix Business Email

Wix Business Email is a specialized email service provided by Wix, a well-known web development and hosting platform. This service is designed to cater to the needs of businesses seeking a professional and reliable email solution integrated with their website and branding.

Features that We Liked

  • Custom email addresses with your domain name, enhancing business branding.
  • Seamless integration with Wix websites for a unified user experience.
  • A sizable storage capacity for emails, varying based on the chosen plan.
  • Ability to send large attachments, suitable for business needs.
  • Webmail access allowing email management from any device.
  • Enhanced security features including SSL/TLS encryption.
  • Advanced spam and virus protection to safeguard your communications.
  • Additional features like autoresponders, email forwarding, and catch-all email addresses.
  • Integration with other Wix services like website hosting, domain registration, and online store functionalities.

Price:

  • Price: Starts with $10 Per Month

Free Trial:

  • Wix may offer a free trial period or introductory offers for new customers, allowing them to test the service before committing.

What We Enjoyed:

  • Direct integration with Wix’s website building and hosting services, offering a streamlined experience.
  • Custom domain-based email addresses add professionalism to business communications.
  • Reliable and secure email infrastructure with robust protection against spam and malware.
  • User-friendly interface designed for simplicity and ease of use.
  • Access to Wix’s comprehensive customer support and resources.

Areas of Opportunities:

  • The service may be more expensive than basic email providers, particularly for businesses that require advanced features or larger storage.
  • Some users might find the email interface less feature-rich compared to standalone email service providers.
  • Limited integration with third-party applications and services compared to some other email solutions.

25. AOL

AOL Mail is a web-based free email service provided by AOL, a division of Verizon Communications. It's one of the oldest email services, having been around since the 1990s, and it offers a range of features suited to both personal and professional use. Here are some of the key aspects of AOL Mail:

Features that We Liked

  • Free Email Service: AOL Mail provides a free email account to users.
  • Generous Storage Capacity: It offers a significant amount of storage space for emails.
  • Spam and Virus Protection: Includes advanced spam filters and virus protection.
  • User-Friendly Interface: Designed with an easy-to-use interface, making it accessible for users of all ages and technical abilities.
  • Compatibility with Other Email Clients: Can be configured to work with a variety of email clients via POP3, IMAP, and SMTP.
  • Integrated Calendar and To-Do Lists: Helps in organizing schedules and tasks.
  • Customizable Email Organization: Features like custom folders and filters for managing emails.
  • Access to AOL's Other Services: Users can access other AOL services, such as AOL Instant Messenger (AIM), news, and entertainment content.

Price:

  • Free: AOL Mail is primarily a free service, supported by advertising.

What We Enjoyed:

  1. Ease of Use: Known for its user-friendly interface.
  2. Robust Security Features: Strong spam and virus protection.
  3. Reliable Service: Long-standing reputation for reliability.
  4. Integration with AOL Services: Offers access to a suite of additional AOL services.

Areas of Opportunities:

  1. Ad-Supported: The free version includes ads, which some users may find intrusive.
  2. Limited Advanced Features: Compared to some newer email services, AOL Mail might lack certain advanced features.
  3. Perception as Outdated: Some view AOL Mail as less modern compared to newer email platforms.
  4. Privacy Concerns: Being a part of a large corporation, there might be concerns regarding data privacy and advertising.

26 Superhuman

Superhuman is a premium business email designed for speed, efficiency, and an unparalleled user experience. Renowned for transforming email management into a seamless and enjoyable task, Superhuman integrates cutting-edge technology with intuitive design. Its base in the United States underscores a commitment to innovation and a relentless pursuit of excellence in email communication.

Features that We Liked

  • Lightning-fast email interface designed to save time.
  • AI-powered tools for sorting, managing, and replying to emails efficiently.
  • Advanced search capabilities with natural language processing.
  • Read-status tracking to see when your emails are opened.
  • Keyboard shortcuts for nearly every action to enhance productivity.
  • Seamless integration with calendars and contacts.
  • Support for IMAP and SMTP protocols.

Price:

Starting at $30 per month.

Free Trial:

No traditional free trial, but Superhuman offers a demo and onboarding experience by invitation.

What We Enjoyed:

  • Exceptional focus on speed and efficiency, significantly reducing email management time.
  • Elegant and minimalistic interface that enhances user focus.
  • Personalized onboarding process to tailor the app to individual user needs.
  • Continuous updates and new features based on user feedback.
  • Strong emphasis on privacy and security.

Areas of Opportunities:

  • High price point, making it a premium service not accessible to everyone.
  • Lack of a conventional free trial may deter potential users from trying the service without commitment.
  • Invitation-only sign-up can create a barrier to immediate access.
  • Might be overwhelming for users who prefer simpler email solutions or are not heavy email users.

27. Spark Email

Spark Email is renowned for revolutionizing business email management for both individual professionals and teams. Designed with efficiency and productivity in mind, Spark Email offers a suite of intelligent features that not only help manage your inbox more effectively but also foster collaboration among team members.

Top Features

  • Smart Inbox: Spark's intelligent email sorting helps you focus on what matters by categorizing emails into personal, notification, and newsletter segments.
  • Email Scheduling: Plan your communications effectively by scheduling emails to send at the most opportune time, enhancing your email strategy.
  • Collaboration Features: Enhance team productivity with features allowing for private discussions on emails, shared drafting, and email delegation right within the app.
  • Advanced Email Templates: Access a variety of ready-made templates for quick and professional responses to common inquiries.
  • Integration with Popular Tools: Spark seamlessly integrates with numerous third-party apps like Dropbox, Google Drive, Asana, and more, making it a central hub for your workflow.
  • Customizable Notifications: Gain control over your notifications, focusing your attention on high-priority emails first.

Pricing

Starting at $6.99 per month per user. The premium version enhances Spark's capabilities, particularly for collaborative and business needs.

Free Trial:

7 Days

What We Enjoyed

  • The interface is user-friendly, emphasizing simplicity and efficiency.
  • Collaboration tools are particularly robust, making it an ideal choice for teams looking to improve their email workflow.
  • Extensive integrations with other apps and services boost productivity by centralizing tools and data.

Areas of Opportunities

  • Advanced features are limited in the free version, with the full suite of tools reserved for premium users.
  • New users may experience a learning curve to fully leverage all of Spark Email's functionalities.

28. Skiff Email

Skiff Mail, a privacy-focused email provider recently acquired by Notion, offers end-to-end encryption, custom domains, and a variety of features across free and paid plans. Neo is a competitive alternative, providing business email with effective management tools, custom domains, and robust email marketing features. Both platforms offer secure, user-friendly options for professional email hosting, catering to different business needs.

Top Features

  • Custom domains and domain email addresses
  • End-to-end encrypted emails
  • Advanced security with two-factor verification
  • Custom signatures and quick aliases
  • Open-source software for transparency

Pricing

  • Free plan: $0/month
  • Essential plan: $3/month
  • Pro plan: $8/month
  • Business plan: $12/user/month

Free Trial

  • Skiff Mail offers a free plan with 10GB of storage and essential features, allowing users to test the service before committing to a paid plan.

What We Enjoyed

  • Strong focus on privacy and security
  • Custom domain integration with the free plan
  • Easy migration from other email providers
  • User-friendly interface

Areas of Opportunities

  • Limited customization options
  • Encryption only available for internal users
  • Potential issues with email delivery to non-Skiff users' spam folders
  • Unclear renewal pricing for custom domains
  • New platform with potentially reduced support

29. StartMail Email

StartMail is a secure email service provider that emphasizes privacy and data protection. Founded in 2013, it offers robust end-to-end encryption and anonymous email accounts, making it a reliable choice for individuals and businesses concerned about online security.

Top Features

  • End-to-end IMAP and PGP encryption
  • Anonymous one-click email aliases
  • Custom domain support
  • Two-factor authentication (2FA)
  • Email migration and management tools

Pricing

  • Personal Plan: $5 per month (annual billing)
  • Custom Domain Plan: $5.85 per month (annual billing)

Free Trial

  • 7-day free trial available for the Personal Plan

What We Enjoyed

  • High level of email security and privacy
  • Anonymous email capabilities
  • Custom domain support for professional use

Areas of Opportunities

  • No data recovery if you lose your recovery code
  • Limited customization options
  • User interface could be more intuitive

30. Sky Email

Sky Email, partnered with Yahoo, is a robust email solution popular in the UK and parts of Europe, offering advanced features and strong customer support tailored to both personal and professional use.

Top Features

  • User-Friendly Interface: Streamlined design for easy navigation and organization of emails.
  • Enhanced Security: Features encryption and spam protection to safeguard user data.
  • Generous Storage: Provides 1 TB of free storage space, catering to users with high email volume.
  • Integrated Services: Seamless integration with other Sky services enhances user experience across devices.

Pricing

  • Sky Email is typically included as part of a broader Sky service package, which might vary based on the subscription plan and regional offerings.

What We Enjoyed

  • Seamless Integration: The ability to integrate with other Sky and Yahoo services creates a cohesive digital environment.
  • Device Compatibility: Access across various devices helps manage communications effectively, anywhere.
  • High Storage Capacity: The large storage space is particularly beneficial for users dealing with extensive email communications.

Areas of Opportunities

  • Limited Geographical Availability: Primarily available only in the UK and selected European countries.
  • Potential Security Concerns: Despite frequent updates, the association with Yahoo may raise concerns due to past security breaches.
  • Complex Setup for New Users: The initial setup process can be cumbersome, especially for those not already using Yahoo or Sky services.

Here's the list of email apps for the android devices and email apps for iPhone for your benefit.

31. TalkTalk Email

TalkTalk Mail offers a comprehensive webmail service for its broadband and fiber network customers in the UK, simplifying communication with a user-friendly interface and additional applications like calendars and task managers.

Top Features

  • Comprehensive Integration: Seamlessly integrates with TalkTalk's other services, enhancing overall user experience.
  • Robust Security Measures: Includes antivirus protection, spam filtering, and customizable interfaces for increased productivity.
  • Accessibility Options: Accessible through web browsers or email clients like Outlook and Apple Mail.

Pricing

  • Free Account: Basic features available for all TalkTalk broadband customers.
  • TalkTalk Plus: Paid upgrade offering enhanced features for a more robust email experience.

What We Enjoyed

  • User Interface: Straightforward and easy to navigate, reducing the learning curve for new users.
  • Security Features: Strong protection measures that keep user data secure.
  • Additional Tools: Integration of calendars, reminders, and task managers helps streamline communication and scheduling.

Areas of Opportunities

  • Limited Availability: Exclusively available to TalkTalk broadband customers, limiting its reach.
  • Feature Set: While adequate, it lacks some of the advanced features offered by larger, more established email service providers.
  • Past Security Concerns: Historical security issues could deter potential users despite current measures.

32. RediffMail Pro

Rediffmail Pro is a business email solution offering extensive features like live collaboration, customizable formats, and robust security measures, making it ideal for professional communication.

Top Features

  • Domain Authentication: Utilizes DMARC to secure and monitor email domains.
  • Advanced Collaboration Tools: Supports file sharing and live communication with up to 10 MB attachments.
  • Comprehensive Email Management: Provides POP3 access, the ability to pull emails from other accounts, and up to 1 GB storage per email address.

Pricing

  • Basic: Includes 1 GB storage, spam and virus protection, and data localization.
  • Most Popular: Offers 10 GB storage with additional features like custom branding and RCloud.
  • Advanced: Enhances the Most Popular plan with DMARC and other advanced security measures.

What We Enjoyed

  • User Experience: Intuitive interface makes navigation and email management straightforward.
  • Security Features: Strong focus on protecting user data and email integrity.
  • Flexibility: Allows distribution of storage across multiple email IDs and seamless access from anywhere.

Areas of Opportunities

  • Integration Capabilities: Currently lacks integration with broader business applications.
  • Interface Clutter: Some users may find the web interface to be cluttered.
  • Accessibility: Enhancements could be made to improve the mobile and web app experience for a broader user base.

33. One.com Email

One.com Mail enhances business communications with secure, scalable, and reliable email hosting, providing professional features and domain-specific email addresses.

Top Features

  • Professional Domain Emails: Boosts credibility and brand presence through custom domain email addresses.
  • Robust Security: Features advanced spam filters and strong encryption to protect sensitive information.
  • Ad-Free Experience: Ensures a clean, focused email environment without distractions.
  • Scalable Solutions: Offers flexible plans with scalable options as business needs grow.

Pricing

  • Email Unlimited Plan: $8.48/month after initial three months at $16.47, offering unlimited email storage and accounts.
  • Email Essential Plan: $2.99/month after a free first three months, providing 15 GB of email storage and up to 5 accounts.

What We Enjoyed

  • Cross-Device Synchronization: Ensures consistent access and updates across all devices.
  • Customer Support: 24/7 support with expert assistance and comprehensive online resources.
  • Interface and Usability: Clean webmail interface that is easy to navigate and manage.

Areas of Opportunities

  • Integration Capabilities: Could benefit from more integration options with other business tools.
  • Higher-Tier Plan Cost: The cost of the Unlimited Plan might be high for smaller businesses.
  • Advanced Feature Availability: Some advanced features are limited to higher-tier plans, potentially excluding smaller enterprises from full functionality.

Why Have an Business Email For Your Small Business?

If you work in a professional setting, having business email services is key when it comes to presenting yourself in the best light possible.

A professional email address is something distinctive and memorable, like yourname@company.com. A personal email address, on the other hand — yourname@gmail.com or firstname1111@yahoo.com — doesn’t make you stand out as particularly credible or trustworthy.

Why? Because, while a personal email is zero-cost and low-effort, it doesn’t grant you the opportunity to establish your business. A branded, professional email immediately builds trust and makes a positive impact on the people you interact with through it, and showcases just how ready you are to invest in your own business.

The Problems With Personal Email

Gmail and other similar personal email services are great for personal correspondence, but may not be suitable for business. 

Firstly, they are neither secure nor reliable. Your emails are at the mercy of the provider’s servers, which can experience outages and other technical glitches. Not only that, but emails sent and received through personal email addresses are not encrypted, leaving them vulnerable to hackers; in fact, over 94% of malware is delivered via personal email.

Personal email services are limited in terms of how much storage they offer, how many emails you can send per day, and how they can be customized. This often leads to disorganization in the form of not being able to efficiently organize important folders and contacts. 

Additionally, personal email services aren’t necessarily optimized for effective, streamlined business communication. While they may offer some useful tools, using an email that’s built specifically for professional use will help you streamline many of your day-to-day processes, all while elevating your brand with each email you send.

The Solution: Business Email Services For Your Small Business

The issues associated with using free email services such as Gmail for business tasks can be effectively resolved by transitioning to a business email service. These services are specifically designed for business operations, hence they come with a plethora of features tailored to enhance security, reliability, storage capacity, customization, and overall communication efficacy.

Professional email services prioritize security by implementing robust protocols like end-to-end encryption, thus ensuring that your sensitive business correspondence is safeguarded against malicious threats. This is a stark contrast to personal email services where security can often be lax, leaving you exposed to the significant risk of cyber threats, including malware.

Reliability is another area where professional email services shine. They offer substantial uptime guarantees backed by resilient infrastructure, minimizing the potential for server outages or technical glitches that can disrupt business operations.

Storage limitations that hamper personal email services are typically non-issues with professional email platforms. These platforms provide abundant storage space, allowing businesses to store vast amounts of emails and attachments without concerns about reaching capacity limits.

When it comes to customization and organization, professional email services offer extensive options. This can range from custom domain names that help promote your brand identity, to advanced email management features that facilitate effective organization of important folders and contacts, thus ensuring smoother operations.

How do we review these business emails?

Our team conducts in-depth reviews of business email services to determine their suitability for small businesses. We engage in hands-on testing, utilizing these services firsthand and providing verdicts based on cost-efficiency, feature set, and ease of setup.

Step 1: Identification of Providers

Identify a range of business email service providers that cater to small businesses. Selection criteria should include initial cost, feature set, and reputation for ease of use.

Step 2: Establish Review Criteria

Define key criteria for evaluation:

Cost-Effectiveness: Assess the pricing relative to the features offered. Consider both free tiers and paid plans.

Feature Richness: Evaluate the comprehensiveness of features such as anti-spam, integration capabilities, storage size, and additional tools like calendars and task managers.

Ease of Setup and Use: Determine the simplicity of setting up the service and the user interface's intuitiveness.

Customer Support: Gauge the availability and responsiveness of support teams.

Step 3: Hands-On Testing

Purchase or sign up for trial versions of each service. Set up email accounts, configure necessary settings, and integrate with other tools if applicable.

Use each service for a designated period (e.g., one month) to thoroughly understand and experience each platform's capabilities and user experience.

Step 6: Cost vs. Feature Analysis

Analyze the cost relative to the features provided. Consider the value for money, especially for a small business budget.

Weigh the benefits of more expensive options against the essential needs of a small business.

Step 7: Final Ratings and Recommendations

Each service is rated based on the predefined criteria.

Summarize the findings in a detailed report or a comparison table to highlight each provider's strengths and weaknesses.

Make final recommendations tailored to different types of small businesses, considering factors like business size, industry, and specific needs.

Step 8: Continuous Monitoring and Update

Keep the review updated with new features, changes in pricing, or shifts in the provider’s service quality.

Periodically re-evaluate the services to ensure the recommendations stay relevant and helpful for small businesses.

Frequently Asked Questions

1. What email service is best for business

Here's the list of best business emails for 2024

For Small Businnesses

  1. Neo
  2. Zoho
  3. Amazon Workmail

For Large Businesses

  1. Google Workspace
  2. Superhuman
  3. Outlook

2. What are the top features to look for in a business email service provider?

Key features to consider include storage capacity, security measures (such as encryption and anti-spam filters), reliability and uptime, user-friendly interface, integration capabilities with other business tools, customer support, and scalability to accommodate business growth.

3. How important is security for a business email service provider?

Security is crucial for a business email provider as it protects sensitive information from cyber threats. Features like two-factor authentication, end-to-end encryption, and advanced spam filters are essential to safeguard business communications.

4. Can I use a free email service for my business?

While free email services can be used for business, they often lack the professional appearance, advanced security features, and technical support that paid business email providers offer. Free services may also include limitations on storage and integrations.

Conclusion

In conclusion, free business email services are an indispensable tool for every small business. The right platform can streamline communication, enhance productivity, and even help collaborate. Whether it's Google Workspace with its suite of intuitive applications, Microsoft 365's robust Office integration, Zoho Mail's focus on user privacy, ProtonMail's emphasis on secure communication, or the simplicity and ease of use offered by Neo Email, each service comes with its unique What We Enjoyed. Read the article on Outlook vs Gmail which will help you better to choose the email service based on your requirements.

It's important to carefully consider the unique needs of your business and your team's familiarity with the platform when making your choice. Take into account factors such as integration with other tools your business uses, security features, customer support, price, and storage capacity. Also, consider the future growth of your company and choose a service that can scale with your business.

Remember, as this blog is based on information available as of our last update, it's essential to check the official websites of these email service providers for the most accurate and current details about their offerings. Also, the ratings and reviews on Google Play Store and Apple App Store offer valuable insight into the user experience and can aid in your decision-making process.

Every business deserves an email service that suits their specific needs, and with plenty of excellent options available in today's digital market, you're sure to find the perfect fit. Happy hunting!

Disclaimer

*The information shared in this blog post is a result of comprehensive research and practical experience with these platforms. However, it's important to remember that features, pricing, and ratings of these email services may evolve over time. For the most up-to-date and accurate details, we encourage readers to visit the official websites of the listed service providers. For current ratings and reviews, refer to the respective application listings on Google Play Store and the Apple App Store.

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